Contracts Administrator

Now Hiring:
Contracts Administrator

Location:

Waltham, MA

Pay Rate: $26.50/hour

Schedule:

Monday-Friday, Hybrid Schedule Available

Looking for a detail-oriented administrative professional with contracts experience? Join a growing team where you'll play a key role in managing customer purchase orders, RFQs, bid boards, and contract-related processes while working in a flexible hybrid environment.

Bachelor's Degree required

• Minimum 2 years of experience in contracts administration, subcontracting, bid boards, or customer portals
• Experience monitoring RFQs, purchase orders, and proposal submissions
• Familiarity with invoicing processes and vendor registrations preferred

• Monitor customer portals and retrieve purchase orders for internal processing
• Track and manage RFQs, proposals, bids, and related communications
• Coordinate with sales, contracts, and internal stakeholders to meet deadlines
• Complete vendor registrations, surveys, certificates of insurance requests, and related documentation
• Support billing and invoicing activities
• Track purchase order invoicing to ensure timely completion
• Assist with process improvements and special projects
• Maintain accurate records and ensure compliance with established procedures

• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to prioritize multiple tasks in a deadline-driven environment
• High level of accuracy and professionalism
• Team-oriented mindset with strong collaboration skills

• Medical, dental, vision, and pet insurance
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks
• Health Savings Account (HSA)
• AD&D Insurance