Contracts Administrator

Job Summary

We are seeking a detail-oriented Contracts Administrator (HYBRID) for a temp-to-hire opportunity in Waltham, MA. This role is ideal for an administrative or contracts professional with experience supporting contract processes, purchase orders, RFQs, bid boards, customer portals, and invoicing workflows.

The Contracts Administrator will play an important role in helping ensure customer documents, bid requests, purchase orders, and related contract activities are processed accurately and within required turnaround times. This position offers a hybrid schedule, steady weekday hours, and the opportunity to work closely with a collaborative contracts team in a deadline-driven, professional environment.

This is a great fit for someone who enjoys process-focused work, values accuracy, communicates well with internal and external stakeholders, and wants to grow within a supportive team setting.

• Retrieve purchase orders from customer portals and communicate PO details to appropriate internal stakeholders.
• Monitor RFQ emails, bid boards, proposals, and customer portals to ensure timely and accurate processing.
• Complete vendor surveys, registration requests, certificate of insurance requests, and related contract administration tasks.
• Assist with WAWF billing and track PO invoicing completion to support on-time customer processing.
• Collaborate with contracts, sales, customers, partners, and internal teams to support contract workflows and service expectations.
• Recommend and assist with process improvements to help scale, streamline, and optimize contracting activities.

• Pay Rate: $26 per hour.
• Job Type: Temp-to-Hire.
• Schedule:
  
  Monday through Friday, 8:00am to 5:00pm.
• Work Arrangement:
  Hybrid schedule offered, with 2 days per week in the office and 3 days per week remote.
• Location:
  
  Waltham, MA.

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.