Executive Assistant

Looking for an Executive Assistant - Onsite hybrid 3 days a week

Location:

Waltham, MA

Duration: 6+ months with possibility of longer term extensions

Pay Rate: $45 - $50/hr on W2

Be the “go-to” person “in-the-know” to facilitate communication and solutions for the executive team and 3DS customers

Maintain complex and dynamic schedules for manager, visiting customers, partners and guests

Facilitate inquiries, including monitoring and answering executives’ phone lines, email fax, and written correspondence

Act as a liaison for and with executives, including internal and external clients

Anticipate needs and realign personal agenda to reach goals

Coordinate extensive worldwide travel arrangements

Reconcile, process and approve expense reports

Manage departmental expenses through eProcurement systems

Manage and prepare internal and external events; participation in and/or support for large-scale events

Set-up processes and cascade process information throughout the team on behalf of the managing executives

Provide best practices across all functions with high quality execution and service

Share information within 3DS to promote awareness

Ability to provide remote assistance for multiple requestors from multiple locations within worldwide time zones

Provide incidental support to direct reports as needed

Skillset:

Experience:

6 to 7 years with a Bachelor’s Degree

Proven experience supporting senior executives within a large corporate environment

Ability to build relationships one-to-one and within teams and other organizations

Develop network by liaising with local colleagues and those abroad in our worldwide offices

Understand priorities and manage completion of multiple requests from different sources

Proven international and domestic travel and expense experience

Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies

Project poise under pressure

A high degree of professionalism and ability to maintain confidentiality

Proficiency using Microsoft Office Programs, especially Outlook, Word, Excel & Power Point

Excellent verbal and written communication skills in English