Administrative Coordinator

Administrative Coordinator
Waltham, MA (Hybrid - 1-2 days on site)
Pay: $20.41 - $30.00 per hour
26-09186

The Administrative Coordinator provides administrative, data management, and operational support for trade compliance and import-related activities. This role is responsible for coordinating administrative processes, conducting research, gathering and extracting information, preparing reports and presentations, and supporting key performance indicator (KPI) reporting and duty drawback initiatives. The ideal candidate is organized, detail-oriented, and comfortable working with data, documentation, and cross-functional teams in a hybrid work environment.

• Provide general administrative support, including routing documents for signatures, scheduling meetings, managing calendars, and coordinating meeting logistics.
• Prepare presentations, reports, correspondence, and other administrative materials as needed.
• Support office management activities, including ordering supplies and managing mail and other routine administrative needs.
• Use Microsoft Excel to extract, organize, analyze, and report data.
• Conduct research, gather information, and compile data from internal and external sources.
• Develop and maintain KPI reports, trackers, and supporting documentation.
• Support duty drawback activities by gathering, organizing, and maintaining required information and documentation.
• Assist with trade compliance and import-related administrative processes.
• Maintain accurate records and documentation in accordance with established procedures.
• Collaborate with internal teams to gather information and support business initiatives.
• Perform other administrative and operational duties as assigned.

• Relevant experience in administrative support, data analysis, research, information gathering, or a related field.
• Familiarity with trade compliance and import-related processes.
• Ability to provide required ITAR documentation on the first day of employment.
• Intermediate proficiency with Microsoft Excel, including data extraction, organization, and reporting.
• Strong research, information-gathering, and analytical skills.
• Ability to develop and maintain KPI reports and tracking tools.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work effectively with minimal supervision.
• Experience in the import industry is preferred.

• High school diploma or equivalent required.
• Bachelor's degree preferred.

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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