Grants Coordinator

Grants Coordinator

Waltham Public Schools Central Office - Waltham, Massachusetts. Open in Google Maps.

This job is also posted in Waltham Public School District.

Job : 5802201
Final date to receive applications: Jul 09, 2026 11:59 PM (Eastern Standard Time)
Posted: Jun 25, 2026 4:00 AM (UTC)
Starting Date: Immediately

Title: Grants Coordinator

Reports To:

Assistant Superintendent of Finance and Operations

Work Year:
Year-round / 12-month employee

Position Summary: The Grants Coordinator serves as the district’s manager of grants and is responsible for the coordination of external funds including but not limited to Title 1 and all other state and federal entitlement and competitive grant opportunities. The Grants Coordinator will demonstrate proficiency in procurement and compliance regulations with respect to external funding through public and private grants. The Grants Coordinator collaborates with district level staff to monitor the financial aspects within the grant activities to ensure these are being implemented with fidelity and meet all financial deadlines.

Description of Duties:

• Monitor updated availability and share information with district leaders regarding the availability of state, federal, private and foundation grant funding sources.
• Review all federal legislation, projects, and programs for possible opportunities for education grants, entitlements and allocations relevant to district needs.
• Assist grant writers with narratives and budgetary portions of grant applications to ensure they reflect district-wide curriculum and instructional goals.
• Submit completed state, federal, private and foundation grants.
• Coordinate all grant activities to ensure they enhance and support each other to the fullest extent possible.
• Work closely with business administrators to conduct quality assurance, internal review, and program evaluation related to grant-funded projects and district funded initiatives.
• Coordinate and support outreach to and consultation with private schools to fulfill the requirements of federal grant proportionate share requirements.
• Work closely with the Assistant Superintendent for Special Education and Student Services and provide support with management of Special Education grants.
• Attend all DESE and other meetings to stay current with changes in regulations and best practices.
• Act as lead for McKinney-Vento job responsibilities for the District.
• Assist the Superintendent and the Assistant Superintendents to create a cohesive grant development plan that secures funding in support of the district’s Strategic Plan.
• Perform other responsibilities as the Superintendent of Schools may assign from time to time.

Required Education,

Skills and Experience:

A Bachelor’s Degree in Education or a related content area; extensive experience in education-related grant writing; exceptional writing, speaking and presentation skills; strong collaboration abilities; exceptional organizational skills that can manage many projects at once; at least five (5) years’ experience in the field of public education or grant-based programming.

Other Requirements and

Working Conditions:

Status-Exempt

Salary: $80,000 - $90,000 (This job description does not constitute an employment agreement between the employer and the employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change).

Non-Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation. Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.

MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.

Position Type: Full-Time

• At least 3 years of relevant experience preferred.
• Citizenship, residency or work visa required.

• Email: (Use the "Apply for this Job" box below).