Academic Administrator

Job Overview

Brandeis is looking to hire an Academic Administrator in the School of Arts, Humanities and Culture.

The Academic Administrator will oversee academic and faculty-related operations for assigned academic departments or programmes to ensure undergraduate student and faculty academic needs are met. Takes the lead on all undergraduate curricular and faculty processes for assigned departments and programmes. Evaluate curricular data collection processes; recommend improvements. Independently assist the Chairs and Undergraduate Advising Heads of assigned departments and programmes with a wide variety of academic and faculty focused projects.

• Create streamlined processes to facilitate course registration and independently manage course assignment across a complex set of department and programme requirements.
• Analyze existing data management and business processes for undergraduate curriculum, suggest and implement process improvements.
• Guide chair’s decision making about course planning by providing detailed reports on historical offerings.
• Spearhead annual Bulletin review.

25% General academic and faculty-related administration and projects:
Create and maintain files/records for undergraduate academics and departments/programme faculty. Curate departmental/programmatic academic calendars, Facilitate undergraduate Prizes and Awards process. Assist with senior thesis defence process. Complete data requests from Dean’s office, including annual planning. Manage logistics for department/programme meetings. Attend Students Day and Academic Fair to answer questions about department/programme curriculum. Oversee students on assigned tasks.

• Create and maintain files/records for undergraduate academics and departments/programme faculty.
• Curate departmental/programmatic academic calendars.
• Facilitate undergraduate Prizes and Awards process.
• Assist with senior thesis defence process.
• Complete data requests from Dean’s office, including annual planning.
• Manage logistics for department/programme meetings.
• Attend Students Day and Academic Fair to answer questions about department/programme curriculum.
• Oversee students on assigned tasks.

20% Student guidance:
Provide general advice to students, fielding inquiries regarding programme details, major and minor requirements.

• Acquire and apply knowledge of degree programme requirements in providing guidance to students.

15% Data entry:
Process undergraduate programme of study declarations. Complete WD tasks related to registration for assigned departments and programmes.

10% Faculty support:
Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information.

10% Faculty Processes:
Manage faculty searches and organise tenure and promotion cases as applicable.

10% Other duties:
Perform other duties as assigned. Support cross‑functional groups for assigned Division as requested.

The salary range for the position is $59k-$61k.

• Education:
  
  B.A./B.S. required.
• Work Experience:
  
  2-4 years.
• Excellent oral and written communication to effectively coordinate across offices and groups.
• Impeccable interpersonal skills with a collaborative work style to create strong working relationships with departments and offices across Brandeis.

The University’s pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of…