Accounts Payable Coordinator

Job Description

The Finance Coordinator is responsible for processing general accounts payable and coordinating the check runs. Additional responsibilities include responding to vendor inquiries, preparing deposits, and posting cash receipts in Great Plains.

• Reviews coding and enters general accounts payable invoices into Accounts Payable module in Great Plains for payment.
• Communicates by email and phone to clarify and/or resolve billing issues related to vendors.
• Coordinates weekly accounts payable check runs including matching and collating invoices and checks for signature by SVP and CFO or another signer. Mails out all checks.
• Reconciles monthly credit card statements.
• Makes daily deposits on all bank accounts. Posts cash receipts in Accounts Receivable module in Great Plains.
• Provides back-up for other finance functions as requested.
• Follows assigned work schedule which may vary based on the needs of the organization.
• Participates in projects and initiatives.
• Attends department meetings, company-wide staff meetings and trainings.
• Performs other tasks and projects as requested by the Director of Finance and the SVP and CFO.

KNOWLEDGE, SKILLS AND ABILITIES:

• Data Analysis
  : ability to collect, analyze, and present data to identify patterns, trends, and relationships among variables.
• Computer & Application Literacy
  : proficiency Microsoft Office suite, Learning Management Systems, Great Plains as well as ability to navigate internet.
• Interpersonal and Communication Skills
  : strong interpersonal, written and verbal communication skills. Ability to critically think, problem solve, and work productively both independently and as a team participant. Skilled in active listening and proven ability to handle sensitive and confidential information.
• Initiative
  : is a self-starter, seeks solutions, makes practical suggestions, finds new and better ways to perform job and functions, displays ingenuity in anticipating and meeting unexpected situations.
• Organization
  : prioritizes when faced with demands, requests and deadlines. Effectively handles competing priorities. Distinguishes between the crucial and trivial. Sees the big picture. Keeps situations in proper perspective.
• Confidentiality
  : ability to handle highly confidential information in a professional manner. High level of judgment and discretion.
• Workload Management
  : prioritizes and manages multiple priorities in a fast-paced environment. Analyzes highly complex situations with multiple variables and makes sound recommendations.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business/accounting preferred.
• General business experience, preferably in a healthcare field, including work with accounts payable function 2-4 years’ experience preferred in a healthcare or related field preferred.
• Previous accounts payable experience at comparable size organization preferred.

Your role is integral to supporting NEDS’ mission of saving lives through organ and tissue donation.

As an NEDS employee, you will benefit from:

• Generous paid time-off program
• Health, Dental, Vision, and Mental Health insurance coverage
• 2x Annual Salary Life Insurance
• Fertility Benefits
• Flex Spending Account Options
• 403(b) Retirement Plan with Organizational Contributions
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Pet Insurance
• Personal career and skill development opportunities

HIRING ALERT: NEDS continues to take precautions to protect our community, staff, and partners from COVID-19. You must be vaccinated and boosted for COVID-19 to be employed at NEDS.

New England Donor Services is an equal opportunity employer and welcomes candidates from all backgrounds to apply to meet the needs of the communities we serve.

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