Paralegal

Description We are looking for a detail-oriented Paralegal to manage corporate maintenance and regulatory licensing tasks for our organization in Waltham, Massachusetts. The ideal candidate will play a critical role in ensuring our business entities comply with legal standards and maintain proper documentation. This position requires a proactive individual with expertise in corporate law and regulatory processes.

Responsibilities:

- Oversee the creation, dissolution, and maintenance of corporate entities, ensuring compliance with legal requirements.

- Manage and update organizational charts, minute books, and share records for all company entities.

- Process annual report filings and coordinate payment of taxes and DBA filings with the accounting department.

- Handle entity qualifications in applicable states and maintain their good standing, including obtaining corporate and tax certificates.

- Prepare documents for regulatory licensing applications, renewals, and maintenance, ensuring timely submissions to state agencies.

- Assist field teams with maintaining business and building permits, providing guidance and support as needed.

- Monitor certification fees and post-license renewal obligations, ensuring compliance with regulatory standards.

- Maintain and update community regulatory licenses on internal systems, providing regular status updates.

- Identify entities ready for dissolution and handle the necessary filings and updates.

- Address additional corporate and licensing-related tasks as assigned. Requirements - Bachelor's degree with at least five years of relevant experience in a corporate law environment.

- Strong knowledge of corporate law and business entities, including corporations, LLCs, and partnerships.

- Proficiency in office software such as Microsoft Word, Excel, Adobe, and SharePoint.

- Familiarity with state regulatory and permitting agencies and their processes.

- Excellent organizational skills and attention to detail in managing corporate and licensing documentation.

- Ability to work autonomously, take initiative, and handle multiple responsibilities effectively.

- Strong communication skills to collaborate with various departments and external agencies.

- Demonstrated ability to meet deadlines and manage time efficiently.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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