Import Compliance Administrative Coordinator

Import Compliance Administrative Coordinator

Location: Waltham, MA

Pay: $20.41 - $30.00 per hour

Schedule: Hybrid schedule with onsite work 1-2 days per week

We are seeking a detail-oriented Import Compliance Administrative Coordinator to support import operations, trade compliance activities, customs documentation, and administrative functions. This temporary opportunity is ideal for candidates with experience in import/export logistics, customs compliance, supply chain administration, or international trade operations.

• Review, organize, and maintain import documentation, including Commercial Invoices, Packing Lists, and Customs Entry Records (7501s).
• Support trade compliance activities by researching and maintaining HTS classifications within ERP systems.
• Assist with Duty Drawback (DDB) processes, documentation preparation, and customs-related record management.
• Retrieve data from broker portals, track shipments, and respond to basic logistics inquiries.
• Generate reports, extract data using Excel, and support KPI tracking and reporting.
• Perform administrative duties including scheduling, calendar management, meeting coordination, supply ordering, mail distribution, and document routing.
• Collaborate with customs brokers, logistics providers, and internal departments to support efficient import operations.

• High School Diploma or GED required;
  Bachelor's degree preferred.
• Previous experience in import/export administration, trade compliance, logistics, customs, or supply chain operations preferred.
• Familiarity with import documentation, HTS classifications, and trade compliance processes.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational, communication, and time management abilities.
• Ability to work independently while supporting a collaborative team environment.
• Must be able to provide required ITAR documentation on the first day of employment.

• Medical, Dental, Vision, and Pet Insurance
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks Program
• Health Savings Account (HSA)
• Accidental Death & Dismemberment (AD&D) Insurance

This is an excellent opportunity to gain experience in import compliance, customs documentation, trade operations, and supply chain administration within a professional business environment.