HVAC Facilities Supervisor

Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property visions to life with a commitment to improving both the environment and the community.

For additional information, please visit  HBRE is the real estate division of FM.

• Location:
  
  Waltham, MA (site-based)
• Status:
  Full-time, Exempt
• Schedule:
  
  Early shifts starting 7:00 a.m.; open availability required based on business needs as needs arise (including evenings)
• On-Call:
  As needed/rotating based on business needs. Not on a set schedule.
• Relocation:
  Not offered

As the Facilities Engineering Supervisor, you will supervise the day-to-day operation, maintenance, and continuous improvement of building systems within a corporate commercial office environment in Waltham. You’ll lead a hands‑on team supporting HVAC, electrical, building, and grounds functions; coordinate vendors and contractors; and help manage operating and capital work to keep the workplace safe, reliable, and customer‑ready.

• Supervise and develop the Facilities Engineering team; provide day-to-day direction, coaching, and training.
• Support hiring, onboarding, and cross‑training to build depth across building systems.
• Build schedules and assign work to meet operational priorities and service‑level expectations (including early/late coverage as needed).
• Set performance expectations, conduct performance check‑ins/reviews, and deliver timely feedback.
• Create and administer performance improvement plans (PIPs) and corrective action documentation as appropriate, in partnership with HR.
• Lead regular team huddles to review priorities, ongoing work, safety topics, and resource needs.

• Support the planning and day‑to‑day management of the Facilities operating budget and capital work (tracking spend, forecasting needs, and identifying cost‑saving opportunities).
• Monitor utilities usage, investigate variances, and partner on energy and water conservation initiatives (including rebates and incentives where available).
• Help identify and prioritize corrective maintenance and renewal needs based on asset condition, risk, and business impact.

• Oversee regulated waste, hazardous materials, and vendor documentation as applicable to commercial building operations.
• Coordinate specialty contractors when needed (e.g., asbestos/lead awareness work, remediation, or other regulated activities) and ensure required permits, training, and documentation are in place.
• Maintain compliance records and inspection documentation (e.g., manifests/receipts, contractor licensing and safety documentation, and required agency filings).
• Manage oil tank testing programs and related documentation.
• Ensure compliance with OSHA requirements and internal safety standards; lead corrective actions and continuous improvement.

• Review plans, equipment selections, and scopes with engineers, contractors, and internal partners to ensure standards, safety, and maintainability in a corporate office setting.
• Coordinate base‑building work and office renovations/tenant improvements (e.g., office reconfigurations, conference room upgrades); attend project meetings, track commitments, and elevate risks/issues as needed.
• Support bid reviews and contractor selection; manage day‑to‑day contractor performance, site safety, and work quality.
• Partner with property management and workplace stakeholders to schedule work, communicate impacts, and minimize disruption to building occupants.

• Schedule and coordinate annual inspections with FM and the Waltham Fire Department across all buildings.
• Ensure inspections cover general building condition, HVAC and electrical equipment, and fire protection systems (including annual fire pump testing and extinguisher…