Office Assistant ; NYS HELPS - Jones

Duties Description

Reporting to the Park Director’s Admin, this Office Assistant 1 provides support to the Park Director, Assistant Park Director, and the Director of Operations. They will perform entry-level clerical and office support work to assist park administration and operations. Duties will be performed in accordance with Office of Parks, Recreation and Historic Preservation (OPRHP) policies and procedures.

• Maintaining records and files; retrieving, compiling, and organizing information.
• Data entry, basic arithmetic calculations, and document preparation.
• Preparing correspondence, reports, forms, and PowerPoint presentations.
• Answering telephones and providing customer service to staff and the public.
• Assisting with preparation of reports, charts, graphs, and tables.
• Mailing, supply ordering, and inventory control.
• Assisting with payroll processing and answering basic payroll-related questions.
• Reviewing payroll and human resources-related documents for completeness.
• Providing administrative support for park and region-wide events.
• Assisting with Parkwide and other park-related regional projects as assigned.
• Other related duties as required.

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* There are no minimum qualifications for this position, please review the duties Preferred Skills section of this posting for desired qualifications.

Current permanent non-competitive state employees certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the HELPS qualifications listed above.

To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment, transfer, or reinstatement in accordance with Civil Service Law. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at (Use the "Apply for this Job" box below)..

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Basic computer skills, including Microsoft Word, Excel, and PowerPoint.
• Ability to perform data entry and basic arithmetic accurately.
• Customer service experience and ability to interact professionally with staff and the public.
• Ability to prioritize tasks and work independently or as part of a team.
• Experience in payroll, human resources, or government office settings is a plus.

Note:

The position may require lifting and/or carrying items, and routinely reaching, bending, standing, and walking for extended periods of time.

Duties may vary based on operational needs and seasonal demands. The candidate must be flexible and willing to assist with park and regional events as required.

The hiring rate will be the sum of the statutory hiring rate for CSEA Grade 6 ($36,232) and the…