Parts Room Coordinator

The Parts Room Coordinator is responsible for managing maintenance inventory, ordering parts and supplies, coordinating preventive maintenance (PM) services with vendors, and ensuring critical replacement parts are available to support manufacturing operations. This role serves as a liaison between the maintenance department, suppliers, and service providers to minimize equipment downtime and support safe, efficient plant operations.

• Manage and maintain the maintenance parts room inventory, ensuring proper organization and accurate stock levels.
• Order maintenance parts, tools, and supplies to support production and maintenance requirements.
• Research parts, obtain quotes, compare pricing, and work with vendors to secure cost-effective solutions.
• Create and manage purchase orders and track deliveries.
• Receive, inspect, and stock incoming parts and materials.
• Maintain accurate inventory records through the CMMS and/or ERP system.
• Conduct cycle counts and annual physical inventories.
• Coordinate and schedule preventive maintenance (PM) services with outside vendors and contractors.
• Maintain vendor relationships and serve as the primary point of contact for maintenance service providers.
• Ensure vendor visits comply with company safety, security, and contractor requirements.
• Track PM schedules, service reports, warranties, and maintenance documentation.
• Work closely with maintenance technicians to identify critical spare parts and future inventory needs.
• Support emergency breakdown repairs by locating and expediting required parts and services.
• Maintain equipment manuals, parts catalogs, and technical documentation.
• Monitor parts usage and recommend inventory adjustments to optimize stock levels and reduce costs.
• Maintain a clean, organized, and safe parts room environment.
• Follow all company safety, quality, and environmental policies and procedures.

• High School Diploma or GED required.
• 2+ years of experience in inventory control, purchasing, maintenance coordination, or manufacturing support.
• Experience working with industrial maintenance parts, vendors, and service contractors preferred.
• Strong organizational, communication, and scheduling skills.
• Proficiency in Microsoft Office and CMMS software.
• Ability to multitask and manage competing priorities in a fast-paced manufacturing environment.

• Inventory accuracy.
• Parts availability for maintenance activities.
• On-time scheduling and completion of preventive maintenance services.
• Purchasing cost control and vendor performance.
• Equipment downtime related to parts shortages.
• Parts room organization and housekeeping standards.