Administrative Assistant

Administrative Assistant

Wareham Public Schools is seeking a full-time, calendar year Administrative Assistant to join the Wareham High School administrative team. This position is funded through the local budget and is compensated in accordance with the Administrative Assistants Collective Bargaining Agreement.

• Input all staff attendance into Smart Find.
• Check substitutes and custodial pay sheets against attendance.
• EPIMS – Power School data entry for DESE reporting, work assignments, degree management.
• MEPIDS – Power School data entry.
• Purchase orders – input requisitions into Vadar, email Superintendent for approval, copy and forward all purchase orders in Google folder; once approved, order materials, track delivery.
• Program of Studies – update, correct, type copy of Program of Studies, print and copy for all students and staff.
• Handbook revisions.
• Create and send out Friday Newsletter with important information for staff regarding upcoming week's events.
• Check for incomplete and blank grades for all students in all classes, fix mistakes, update grades, post to transcript, award potential credit, calculate GPA, run GPA reports for guidance.
• Assist Awards Committee, NHS, calculate Honor Roll, run report cards and mail out to students.
• Act as Point Person – attend all meetings, distribute materials, train other secretaries in new procedures, track errors from reporting.
• Scheduling assistance – create new courses and sections, maintain master course list, maintain schedule setup for staff and students, maintain all staff info including work assignments for teachers and all demographics.
• Graduation – order caps and gowns and diplomas, check legal name accuracy, type program, print and assemble programs, order tassels and chords, assist seniors with debt, distribute and assist Advisors.
• Organize folders for records to distribute after graduation.
• Maintain staff files, student work permits.
• Summer tasks: prepare for opening of school, prepare all teacher Google folder, set up staff mailboxes, phone lists.
• Additional responsibilities include computer responsibilities – reports and mailings, copying necessary items, answering telephone, coverage of other administrative assistant positions within the building as needed, other duties as assigned.

• Excellent organization, communication and word‑processing skills.
• Ability to multi‑task and solve problems.
• Citizenship, residency or work visa required.

• Position type:
  Full‑time.
• Salary: $49,441.60 Per Year.

Equal Opportunity Employer. Wareham Public Schools is an Equal Opportunity Employer. All qualified applicants will receive consideration.