Administrative Executive Assistant, F

Overview

Executive Administrative Assistant

Robins AFB, GA

Full-time

SECRET

0-10%

Astrion has an exciting opportunity for an Executive Administrative Assistant on the F-15 contract
, supporting the Air Force Division at Robins AFB, GA. Join the team supporting the F-15 program—one of the most operationally lethal and enduring fighter aircraft platforms in the world. As the workhorse of the U.S. Air Force, the F-15 has proven itself as the most lethal and reliable combat aircraft in service, with unmatched speed, agility, and payload capacity. Our program team consists of dedicated, mission-focused professionals who bring technical expertise, operational insight, and a commitment to excellence in support of this critical national defense capability.

Be part of a program that directly impacts air superiority, national defense, deterrence, and alliances across the world.

• Must be flexible in adapting to deadlines, changing schedules, competing priorities, and unpredictable events.
• Possesses advanced knowledge, experience, and recognized ability to be considered highly skilled in their technical/professional field. Demonstrates advanced knowledge of their technical/professional discipline and possesses a comprehensive understanding and ability to apply associated standards, procedures, and practices in their area of expertise. (Program Office, Enterprise and Staff Level Support interface)
• Minimum of five (5) years executive administrative and management of the entire spectrum of administrative functions for a large program office (at least 65 personnel) and support senior personnel (up to and including GS‑15).
• Minimum of two (2) years of experience providing executive administrative support to an ACAT I equivalent program and experience in supporting daily operations activities, coordinating senior leadership schedules, arranging meetings and conferences, and be an expert in Joint Personnel Adjudication System (JPAS), DTS, and knowledge of the Joint Travel Regulations.

• GED and at least five (5) years of experience in the respective profession being performed, five (5) of which must be in the DoD.

• Prepare/critique official correspondence, arrange/maintain office calendars, prepare/schedule all front office travel arrangements, new employee in‑processing, and all administrative processes.
• Interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs and building managers to facilitate uninterrupted day‑to‑day operations of the F‑15 Division and its corresponding USG organizations.
• Work with functional managers, outside agencies, contractor personnel, and program office customers to organize and manage presentations and other material in support of meetings, minutes, agendas, and compilation of briefings.
• Provide integration, communication coordination, and planning expertise to the acquisition, modification, and sustainment efforts.
• Support, plan, coordinate, and participate in program reviews and conferences including, but not limited to, executive, readiness, technical, budget, design, weapons system requirements, working groups, and supportability management and act as a liaison with the functional directorates to compile material for supported meetings/review. Following each review, the contractor shall prepare/manage meeting minutes and compile action items.
• Create, identify, and maintain a list of all work efforts and the offices of primary responsibility and the action officers.
• Provide support for program management, financial, contracting, configuration, engineering, system integration, and logistics management activities. These tasks include, but are not limited to, integrating information into required reports; generating and maintaining files, forms, and established file plans; processing mail (receive, sign for, and distribute mail, both classified and unclassified); accessing, storing, and handling classified material as required; and preparing correspondence (both classified and…