Office Assistant- Bilingual ; Emerson

Office Assistant - Bilingual Spanish Preferred ) Emerson

Requisition :
104309

Close Date:
No established closing date; open until filled

Organizational Unit:
Emerson Spanish Immersion )

Site:
Emerson (0260)

FTE:
83.13 FTE

Union:
AFSCME(29)

Functional Area:

Clerical

Salary Range:

Benefits:
Dental insurance, Health insurance, Vision insurance, Paid time off, HSA & FSA, Retirement plan

Bilingual Spanish preferred but not required

Under general supervision, performs basic clerical and office support duties; updates files, records and computer database; provides information and assistance to customers.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is illustrative only, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs basic clerical and administrative support duties for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Updates and maintains a variety of electronic and paper files, records, reports and documents.
• Receives documents, technical records and applications; checks documents for validity and accuracy of information; files paperwork, and enters data into MPS computer systems; reports discrepancies to supervisor.
• Provides a variety of clerical and office assistance duties; makes and distributes copies; schedules meetings; processes mail, correspondence, invoices and other documents.
• Updates statistical information, reports and technical documents.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Prepares correspondence; compiles and distributes information packets and other communications.
• Provides customer service, information and assistance to visitors and others having business with MPS; responds to requests for information within the scope of authority.
• Performs basic bookkeeping functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
• Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate.
• Orders, receives and distributes supplies and equipment.
• Cross-trains in a wide variety of clerical and office support duties.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.
• Other duties or tasks may be assigned on an as-needed basis.
• At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.

Education, Training and Experience Guidelines

High School Diploma or GED equivalent; AND one (1) year of clerical and computer experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

• Basic office practices and procedures.
• Customer service principles, protocols and methods.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Basic principles of record keeping and records management.
• Business and personal computers, including spreadsheet, word processing, and database software applications.

• Operating standard office equipment, and business computers with…