Sr. Administrative Professional

Sr. Administrative Professional Position Summary

Odyssey has an exciting opportunity for a Senior Administrative Professional supporting Air Force Material Command (AFMC) and the Armament Directorate (AFLCMC) at Robins AFB, Georgia. In this role you will provide essential administrative and operational support to senior Air Force program leadership. Responsibilities include managing calendars and meetings, preparing official correspondence and briefings, coordinating travel through DTS, tracking action items and suspenses, and keeping organizational workflows running smoothly.

This position is ideal for someone who thrives in a fast‑paced environment, communicates professionally, and enjoys being the coordination hub that keeps a mission‑driven team moving forward.

• Prepare reports, papers, and briefings IAW DAFH 33337 and AFMC communications policies; draft correspondence IAW AFMAN 33326.
• Provide administrative assistance: write and edit emails, draft memos, and prepare communications on leadership’s behalf.
• Maintain appointment calendars and conference room schedules; assist leadership with scheduling and updates.
• Organize and coordinate meetings and conferences, including engagements with outside organizations.
• Collaborate across organizations within leadership’s span to proactively plan future engagements; make inquiries and follow up when additional information is needed.
• Answer telephones, forward messages, respond to routine queries; screen/direct calls or visitors appropriately.
• Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual.
• Coordinate, consolidate, analyze, distribute, and monitor action items, suspenses, and responses for the assigned organization level.
• Provide inputs and recommendations on administrative and office‑management processes and procedures.
• Assist with preparation and updates to program office file‑management documents; maintain comprehensive and accurate records.
• Prepare agendas, reports, and briefings for staff meetings; assist with organizational workflows.
• Perform timekeeper duties (e.g., ATAAPS).

• Citizenship:
  Must be a US citizen.
• Clearance:
  Secret.
• Education/Years of
  
  Experience:
  
  Associates + 15 years Relevant Experience (RE) OR Bachelors + 10 years RE OR Masters + 7 years RE.

• Proficiency in DoD/AF Administrative Standards & Documentation. Ability to prepare reports, briefings, and official correspondence IAW DAFH 33337, AFMC communications templates, and AFMAN 33326; strong attention to formatting, document control, and compliance.
• Expertise in Administrative Systems (DTS, ATAAPS, SharePoint, MS Office). Hands‑on capability using Defense Travel System (DTS) for travel arrangements, ATAAPS for timekeeping, and Microsoft Office/SharePoint for file management, meeting documentation, and workflow support.
• Operational Tracking & Data Management Skills. Ability to coordinate and monitor action items, suspenses, EPBs/OPBs, meeting records, schedules, and organizational documents with accuracy and consistency aligned with structured task‑tracking and documentation practices.

• Strong Communication & Professional Writing Skills. Clear, concise email writing, memo drafting, briefing support, and coordination across leadership and external stakeholders.
• Relationship Building & Cross‑Functional Collaboration. Ability to work seamlessly with internal teams, senior leaders, and outside organizations; collaborate across organizational boundaries to support distinguished visitor engagements.
• Time Management & Prioritizing Under Deadlines. Skill in managing calendars, competing suspenses, meeting preparation requirements, and workflow execution in a fast‑paced environment.

Location:

Robins, AFB, GA

Travel: 5%

Remote / Onsite / Hybrid:
Onsite

Odyssey is a world‑class technical, engineering, and integration company serving the war fighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey delivers on its core values of commitment, ambition, and respect through a focus on excellence, continuous improvement, and a dedicated workplace culture.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities