Legal Admin

JOB TITLE

Legal Admin

Legal Assistant will support the Attorneys and Legal Specialists by performing a wide range of legal, administrative, and organizational tasks.

• Assist Attorneys and Legal Specialists in drafting, reviewing, and formatting routine documents, reports, internal memoranda, executive reports, and other correspondence, as assigned.
• Assist Attorneys and Legal Specialists with the development and tracking of Legal Department goals and performance.
• Assist Attorneys with corporate governance management and filings, as needed.
• Compile data from various sources for special and periodic Legal Department reports (e.g., Legal’s results & key performance indicators).
• Assist with special legal projects and continuous improvement initiatives, as needed.
• Organize, maintain, and update electronic legal files.
• Maintain updated standard operating procedures and Legal Department playbook.
• Track and process calendars, schedule meetings and meeting rooms, and coordinate company communications for the Legal Department.
• Assist Attorneys with maintaining the Legal Department’s docket and scheduling needs (i.e. calendaring important dates).
• Assist with planning and scheduling team-building events.
• Assist General Counsel with developing and tracking Legal Department’s annual budget.
• Track and process Legal Department invoices.
• Process Legal Department expenses and assist with managing related accounts for travel, training (e.g., continuing legal education (CLE) registrations), software licensing and other similar expenses, including scheduling, registration and reimbursements.
• Display exemplary ethical behavior, including but not limited to: (1) being free of undue influence and conflicts of interest; (2) strictly complying with HMGMA’s policies and procedures; (3) being honest, transparent, and accountable; (4) reporting all known illegal or unethical behavior; and (5) protecting confidential information.
• Perform all other assignments as required.

Required:

• 2 years of experience as an administrative professional
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills, attention to detail, ability to manage multiple priorities under deadlines
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Prompt, regular attendance

Preferred:

• Associate’s degree, paralegal certificate, or equivalent experience
• Experience in project management
• Experience in both law firm and corporate settings
• Exposure to international corporate settings
• Understanding of legal terminology, processes, and document standards
• Experience in the automotive, manufacturing or industrial sectors
• Familiarity with corporate governance documentation and compliance workflows

• HMGMA offers opportunities for growth, work flexibility, competitive pay, and benefits.

HMGMA benefits include competitive Medical / Vision / Dental insurance, paid holidays, paid time off, and competitive 401k plan.

• This role will be based on-site at our plant in Ellabell, GA.
• Occasional Domestic / International travel may be required.
• Position requires flexibility in working hours to include weekends, holidays, and off shift. Position may require on-call duty or overtime due to overall responsibility.

HMGMA is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, gender identity or expression, genetic information, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

Strong command of the English language (written and spoken) is essential for safety, communication, documentation, and collaboration across the organization.

• Occasional lifting of office supplies (up to 15 pounds)
• Frequent use of hands and fingers for typing and handling documents
• Ability to sit, stand, and walk within the office environment as needed
• Standing, walking, bending, and reaching for extended durations
• Repeated lifting, carrying, pushing, or pulling of materials and products (up to 25–30 pounds)
• Manual dexterity for handling power tools, machinery, or production equipment
• Working in environments that may be noisy, hot, or require the use of personal protective equipment (PPE)
• Ability to climb ladders or stairs and operate equipment safely and effectively
• Capability to learn and work on multiple production processes, as required
• Adequate visual and auditory abilities to identify safety hazards and communicate clearly
• Consistent and punctual attendance
• Ability to collaborate and perform effectively in a team-oriented environment