Student Records Coordinator

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The Office of the Registrar at Augusta University strives to serve our community with excellence, integrity, accuracy and efficiency. We provide superior customer service while maintaining and preserving student academic records, supporting academic progress and providing academic certification. Our office serves as a resource to students, faculty, staff and alumni.

The Registrar's Office strives to:

Provide the highest quality service to students, faculty, staff and the community in a courteous and professional manner. Develop and implement standard operation procedures that will ensure the accuracy, integrity, security and preservation of academic records. Complete frequent peer analysis, stay informed on industry best practices, utilize the latest technology and encourage suggestions from our customers for delivering quality service. Provide professional development opportunities to expand the individual potential of Registrar employees to meet the needs of the department and university.

As a member of the Curriculum Team in the Registrar's Office the Student Records Coordinator is responsible for managing all course scheduling processes in the Registrar's Office and managing the decentralized scheduling process of the campus. They will audit all data entry for course sections and manage all communications for course scheduling from the Registrar's Office. The person in this position will collaborate with other campus partners who work with the course schedule to improve the experience of customers utilizing the course schedule

The duties include but are not limited to:

Course Data Auditing and Correction:
Ensures all course sections include mandatory information for state and federal reporting. Manages the Curriculum Inventory Reporting process, Course Attributes Reporting process, Monitors for compliance of all AU Policies for course scheduling. These include but are not limited to:
Standard Course Meeting Time Policy, Course and Classroom Scheduling Policy. Validates Academic Data Collection reporting each semester and makes appropriate corrections.

Course Scheduling:
Assists with preparations and with rolling the course schedule forward each term, assists with notifications to department contacts of course scheduling deadlines and responsibilities. Assists departments with scheduling questions. Monitors the progress of section updates which must occur according to set deadlines. Audits and updates course fees, course attributes, CIR completion. Publishes the schedule of classes, manages variable eCore, eMajor, USGG and related Ingress processes.

Collaborates regarding classroom scheduling release and required textbook and materials attribute updates with the bookstore.

Course Scheduling Email Resource:
Monitors and responds to course scheduling correspondence sent to the Classes email resource. Creates and updates classes based on correspondence while adhering to regulations and section coding standards. Investigate and troubleshoot registration issues related to sections.

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