Administrative Support Junior

Career Opportunities with Dynamo Technologies LLC

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Dynamo Technologies LLC is seeking an Administrative Support Junior to provide administrative and staff support to senior managers and members of the organizational staff. The successful candidate will assist with research and analysis, written communications, task and initiative tracking, meeting and conference coordination, records management, program event preparation, and travel administration. This position requires strong organizational and communication skills and the ability to support multiple administrative requirements while following established DoD and organizational policies, procedures, and processes.

• Research and compile information pertaining to assigned projects, initiatives, and topics.
• Review Contract Data Requirements List (CDRL) packages for format and content.
• Prepare factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensure leadership is kept informed of issues of interest related to the mission of the Directorate.
• Monitor progress toward the accomplishment of organizational taskings and initiatives.
• Provide information and background materials to support the preparation and execution of program events.
• Draft documents, correspondence, and other materials for leadership approval and signature.
• Disseminate program policy and specific initiative guidance to members of the organization.
• Coordinate, document, monitor, and support meetings and conferences.
• Schedule and set up physical and virtual meetings in support of organizational requirements.
• Prepare meeting background information and coordinate required meeting participants.
• Ensure meeting documentation is prepared and filed in accordance with organizational policy, including attendance logs, meeting minutes, action items, and corresponding action officers.
• Maintain scheduling documents and requirements for video and online conferencing setup and execution.
• Maintain equipment logs and corresponding instructions for equipment setup and meeting execution.
• Provide travel planning and execution support.
• Provide Defense Travel System (DTS) administrative support in accordance with applicable DoD requirements and contractor restrictions.
• Perform authorized Non-DTS Entry Agent responsibilities in accordance with the DoD Financial Management Regulation, Volume 9, Chapter 2, Paragraph 020301(F), when appointed.
• Perform Commercially Billed Account (CBA) reconciliation activities when assigned the appropriate permission level.
• Ensure DTS and CBA activities remain within authorized contractor permission levels and restrictions, including the restriction against certifying or approving CBA invoices.
• Support administrative process improvements and procedural requirements for the program office.

• Experience providing executive or administrative support within a professional environment.
• Ability to research, compile, organize, and present information related to projects, programs, and organizational initiatives.
• Ability to prepare professional correspondence and other written communications.
• Ability to review documentation for appropriate format, content, completeness, and coordination.
• Ability to monitor organizational taskings, action items, initiatives, and deadlines.
• Ability to coordinate and document meetings, conferences, and program events.
• Ability to prepare and maintain meeting…