Support Specialist

Posting Summary

Working Title Advancement Support Specialist Role Title Admin and Office Spec IIIRole Code
19013-SWFLSANonexempt

Pay Band
03

Position Number
294R0020

Agency Southwest Virginia Community College Division Southwest  Virginia Community College (Div)
Work Location Tazewell - 185

Hiring Range $35,012 - $40,040

Emergency/Essential Personnel

No

EEO Category6-Administrative Support Full Time or Part Time Full Time Does this position have telework options?
-Telework options are subject to change based on business needs-No

Does this position have a bilingual or multilingual skill requirement or preference?

No

Work Schedule

M-F 7:45a to 4:30p Some evenings and weekends may be required.

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university.

SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation. The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing the College’s measurable outcomes of Access and Student Opportunity through resources that make education more affordable and attainable, and Efficiency and Resource Stewardship through responsible and effective use of resources.

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

A one-year probationary period is required for both new hires and transfers.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Demonstrated experience in administrative, financial, business, or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

• Experience in higher education, nonprofit, foundation,…