Administrative Coordinator Dean, COAH

Administrative Coordinator for the Dean, College of Arts and Humanities

Reports to: Dean, College of Arts and Humanities

Job status: Exempt

Position Summary: The Administrative Assistant is responsible for administrative duties supporting the Office of the Dean, Office hours are Monday-Friday, 8: 00a.m.

-5:00p m.

• Assisting with Adjunct Hiring and Onboarding across the college.
• Build and modify Class Schedules before Advising and Registration. This requires close collaboration with Chairs and extensive knowledge of different departments and classes that are offered each term.
• Coordinate College of Arts and Humanities recruitment efforts, including managing Music auditions, recruitment Events, campus visits and Admissions Events (e.g. open houses, award ceremonies, etc.) and off-campus events.
• Monitoring textbook requisition submissions each term and communicating with faculty about missing textbook requisitions and working with them to resolve technical issues.
• Pulling and consolidating reports on various academic data points from Banner/Argos as requested by the Dean, Chairs, and Directors.
• Collecting and archiving Adjunct Evaluations, Faculty Evaluations, syllabi, and other documents related to academic assessment.
• Collecting and communicating documents relating to student’s academic records and maintain database of documents for future reference.
• Maintaining and updating school web pages and content.
• Creating and printing various marketing materials for recruiting and various events.
• Designing and building mailings in Slate for different departments.
• Maintain and reporting on both operational and faculty department budgets to Deans, Chairs and Directors.
• Collecting and transmitting financial documents according to Accounting Office Procedures.
• Hiring and onboarding student worker team members and coordinates professional development sessions for student workers to learn processes.
• Maintaining training materials for Student workers and documentation of procedures for future use.
• Maintaining documents related to the Advisory Board, as directed by the Dean.
• Maintaining and transmitting information regarding Adjunct Payroll, and Faculty Overload and Supplemental pay, as directed by the Provost’s office.
• Fielding questions from students and faculty relating to the College and other requests, as needed.
• Other tasks as assigned by the Dean.

• Bachelor's degree required
• At least one year of professional experience preferred
• Experience with Slate or other marketing database is a plus.
• Experience in Fine Arts or Humanities is preferred, or familiarity with Great Books/classical education.
• Experience with social media and web and UX design.
• Computer literacy in the Microsoft Office suite; knowledge of Banner preferred.
• Excellent organizational skills.
• Proactive and self-reliant.
• Ability to prioritize and multi-task.
• Ability to effectively collaborate with others.
• Ability to maintain an enthusiastic and professional demeanor.
• Be available for some night and weekend programming
• Work to further the University’s mission
• Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions
• Exhibit an active Christian faith with local church membership and involvement

Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws and the Foundational Documents of the University set forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.