IT Procurement Specialist

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

The Division of Information Technology's mission at Augusta University is to anticipate and respond effectively to a changing world with agile, innovative, robust, and secure services that educate and inspire students, empower clinicians, educators, researchers, and administrators, advance learning, discovery, and care.

The IT Procurement Specialist is responsible for managing and optimizing the acquisition of software and technology services across the institution. This role ensures cost efficiency, compliance with procurement policies, and strategic vendor management. The specialist will review software requests, identify opportunities for contract consolidation, eliminate duplicative usage, and negotiate favorable terms with vendors to reduce institutional costs.

• Software Request Review & Analysis: Evaluate incoming software requests for compliance with institutional standards. Assess functional requirements and identify opportunities to leverage existing solutions. Prevent redundant purchases by analyzing current software inventory and usage.
• Contract Consolidation & Cost Optimization: Identify overlapping contracts and recommend consolidation strategies. Develop cost‑saving initiatives through enterprise licensing and volume discounts. Monitor software renewals and proactively negotiate terms to optimize spending.
• Vendor Management & Negotiation: Serve as primary liaison with software vendors for pricing, licensing, and support agreements. Negotiate discounts, favorable payment terms, and service‑level agreements. Maintain strong vendor relationships while ensuring competitive pricing.
• Compliance & Governance: Ensure adherence to institutional procurement policies and regulatory requirements. Maintain accurate records of contracts, licenses, and procurement activities. Collaborate with legal and finance teams to review contract terms and mitigate risk.
• Reporting & Analytics: Prepare reports on software spend, cost savings, and procurement performance. Track KPIs related to vendor performance and contract efficiency. Provide insights into leadership for strategic decision‑making.
• Other: Perform other duties as assigned.

Bachelor's degree from an accredited college or university and one year of related experience.

Experience in higher‑ed setting. Experience with Service Now. Experience in an academic environment.

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
Familiarity with Adobe Acrobat (using and modifying PDF documents) is recommended.
Must excel in database creation, software use, and maintenance.

SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail‑oriented with strong prioritization and organizational skills.
Excellent negotiation and analytical skills.
Proficiency in procurement systems (e.g., People Soft, SAP) and contract management tools.

ABILITIES…