Accounts Payable Specialist

Primary Function

The Accounts Payable Specialist is responsible for reviewing and investigating invoices, responding to internal and external payment requests, maintaining supplier base and processing vendor payments.

• Ensures timely and accurate processing of invoices; prepares checks for signature and communicates to vendors
• Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files.
• Enters new suppliers into ERP; completes New Supplier Form, W9; enters ACH information, as required
• Receives hard copy or electronic invoices; enters invoices into ERP and ensures that the invoice matches to the Purchase Order
• Reviews invoices for exceptions such as missing Purchase Orders; sends invoices on for approval and follows up with approvers to maintain current
• Records/files invoices and pend for payment based on supplier terms
• Review reports for aged receipts missing corresponding invoices; determine causes, resolve/reconcile differences; reviews receipts for duplications; reconcile packing slips to purchase orders
• Enters approved wire payments in the banking system
• Contacts vendors as necessary to reconcile statements and payment vouchers
• Under direct supervision, performs entry-level bookkeeping and accounting tasks; may perform duties necessary for preparing bills, invoices, statements, and vouchers for payment
• Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers; ensure documents being processed are included in the appropriate accounting period.

• 0-2 years’ experience accounts payable experience. Experience in a manufacturing accounting environment a plus.
• High School Diploma required, Associate degree in accounting, business or related experience preferred
• Highly organized with strong attention to detail.
• Excellent data entry skills
• Strong verbal and written communication skills.
• Excellent computer skills with thorough knowledge of Word, Excel, Microsoft Outlook.
• Good record keeping and investigative skills
• Strong customer service attributes.