Early Learning Center Building Secretary

Position Details

Position Title: Building Secretary

Building: Ford ELC

Reports to: Building Principal and/or designee

Salary: $19.69 per hour

Number of Days per year: 210 days

The Building Secretary provides full spectrum administrative support to the Building Principal and his/her including scheduling, writing correspondence, emailing, handling visitors, routing callers and answering questions and requests. The Building Secretary presents a positive image in contacts with staff, students, parents and community members.

• Commits to ongoing learning to develop the craft of leadership: encouraging, supporting and mentoring students and staff to do the same.
• Commits to high expectations for students.
• Commits to positive relationships and communication, promoting and modeling a safe and supportive learning culture for all.
• Commits to honoring all students, embracing their community and diversity.
• Commits to establishing a learning environment that is accountable for effective instruction, assessment and data‑driven decision‑making.
• Commits to using community resources to improve instruction.
• Commits to collegiality and professionalism of self and staff.

• Provides administrative support the building principal, including preparation of presentations, budget tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
• Assists with student accounting and reporting.
• Responsible for collecting and maintaining building wide attendance.
• Performs general office duties including answering telephones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.
• Answers routine questions and correspondence not requiring the supervisor.
• Maintains all program records in compliance with state and federal guidelines and district policies.
• Completes a high volume of computer data entry work, using district computer programs, to input data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Represents administrators in a professional manner in communications with constituents providing accurate information, facilitation and problem resolution.
• Compiles and prepares reports for administration or outside agencies as required.
• Schedules conferences and programs as required, including creating schedules, contacting all invited parties, preparing confirmations and distributing materials to all parties.
• Manages special projects as assigned by the building principal.
• Maintains and secures confidential records and inquiries in an appropriate manner.
• Represents the school and district in a professional manner in interactions with parents, community, staff and students.
• Administers first aid and triages students who may be injured or ill.
• Abides by all applicable rules, regulations, policies, procedures and statutes.
• Participates in professional development, maintains appropriate certification and qualifications.
• Acts as a public relations agent for the success and image of the district.
• Participates in district and school initiatives.
• Exhibits regular predictable attendance.

• High level of organizational skills including a high degree of initiative and the ability to work with no or minimal supervision, often working under pressure or deadline.
• Evidence of training in first aid or willingness to acquire.
• Interest in being part of a learning organization and committed to helping students with improvement and instructional issues desired.
• Must be willing to work a flexible schedule that may include morning, afternoon or evening hours.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Ability to multi‑task and meet deadlines.
• Possess (or acquire) knowledge of District organizational structure, personnel and their general responsibilities and apply that knowledge to direct incoming calls.
• Ability to interpret a variety of instructions furnished in written,…