Administrative Assistant

Administrative Coordinator role provides front desk and general administrative support in a small, close-knit office. The role includes managing a variety of clerical tasks, supporting quoting and documentation processes, and serving as a welcoming first point of contact for visitors and callers. Ideal for an organized, people-oriented individual comfortable in a family-owned environment.

• Prepare and send quotes by typing information from the existing system, ensuring accuracy and professional formatting.
• File a high volume of documents, including invoices, blueprints, and other paperwork, while maintaining organized and accessible physical records.
• Print and scan blueprints and other documents to support daily operations.
• Monitor and order office supplies to keep the office fully stocked.
• Answer inbound phone calls, provide courteous customer service, and transfer callers to the appropriate person.
• Complete basic projects using Microsoft Word and Excel, such as creating documents, spreadsheets, and simple reports.
• Perform data entry tasks with strong attention to detail and accuracy.
• Provide front desk support by greeting visitors and creating a friendly, professional first impression.
• Assist with additional clerical and administrative responsibilities as needed.

• 1–3 years of clerical or administrative experience.
• Proficiency in Microsoft Word for creating and formatting documents.
• Basic proficiency in Microsoft Excel for simple spreadsheets and data entry.
• Strong filing skills, including accurate alphabetical filing and organization.
• Professional phone skills and experience providing customer service via phone.
• Strong typing skills and accurate data entry capabilities.
• Attention to detail when handling documents, data, and administrative tasks.
• Experience with general administrative support, front desk duties, and customer support.
• Ability to order and manage office supplies effectively.
• Comfort working in a small, family-owned company environment.
• Friendly, people-oriented personality and enjoyment of working with others.

Contract to Hire position based out of Warren, MI.

The pay range for this position is $20.00–$23.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jun 29, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.