Parish Administrative Assistant

Parish Admin Assistant

Warren, MI (Greater Detroit Region)

$20 Hourly

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Parish Administrative Assistant

Location:

Warren, MI | Full-time / Part-time

Workplace

Location:

2 days remote, 3 days on site

Reports to:

Rector

• Manage daily parish office functions, including phone and email inquiries, scheduling, and welcoming visitors.
• Provide high-level administrative support to the Pastor and parish leadership.
• Assist with volunteer coordination and basic HR tasks, including payroll, onboarding, and VIRTUS compliance.
• Support financial administration: process donations, basic bookkeeping in Quick Books, pay bills, prepare reports, and collaborate with the Accountant and Finance Committee.
• Maintain accurate parish records, including church database systems, sacraments records, memorial intentions, and financial files.
• Coordinate parish communications: produce weekly bulletins, newsletters, website and social media updates, mass emails, and donation envelopes.
• Support parish events, weddings, funerals, and baptisms, including collaboration with volunteers and vendors, registration oversight, and on‑site assistance.
• Maintain inventory of supplies and manage vendor relationships in collaboration with Building Management and Committees.
• Assist with building care and development: problem‑solve issues, obtain vendor quotes, and prepare proposals for approval.
• Oversee security camera footage, prepare reports, and collaborate with volunteers on security matters.
• Respond to pastoral and facility emergencies (e.g., Holy Anointing, death announcements, power outages, security issues, equipment failures).
• Serve as primary liaison with Eparchy offices, volunteers, vendors, and contractors.
• Support community and building development campaigns and initiatives (e.g., stained glass windows, museum, risk management).

• Strong organizational and project management skills with excellent attention to detail.
• Proficiency in Microsoft Office and Google Workspace.
• Proficiency in church database systems.
• Proficiency in basic accounting (Quick Books experience preferred).
• Previous experience in church, nonprofit, or office administration is strongly preferred.
• Active, practicing Catholic with a good understanding of parish operations and Catholic Church structure.
• High degree of discretion, integrity, and ability to maintain confidentiality.
• Warm, professional demeanor and a collaborative, generous spirit.