Talent Acquisition Coordinator

This is not a Recruiter position. We are seeking a high-volume Talent Acquisition Coordinator. Please review the responsibilities below:

Accuracy, attention to detail, and a commitment to an exceptional candidate and hiring manager experience are at the heart of everything you do in this role. You'll thrive in a fast-paced, ever-changing environment where no two days are the same, allowing you to continuously learn and contribute your unique perspectives.

• Coordinate and manage interview scheduling with precision, proactively resolving conflicts and calendar changes to minimize disruptions for candidates and interview teams.
• Deliver top-notch candidate care by providing timely, accurate, and thoughtful responses to candidates, Talent Acquisition Partners, and Hiring Managers—ensuring every interaction leaves a positive impression.
• Serve as a trusted partner to Talent Acquisition Partners, maintaining open communication and a shared commitment to a seamless hiring experience.
• Respond to all inquiries with urgency and accuracy, ensuring candidates and stakeholders receive consistent, reliable information throughout the process.
• Maintain and update candidate records in applicant tracking systems and other platforms with meticulous attention to detail, ensuring data integrity and consistency.
• Manage and maintain candidate trackers in alignment with the Applicant Tracking System, leveraging reporting tools and dashboards to keep information current and actionable.
• Proactively communicate challenges or potential issues to the recruiting team throughout the hiring process, escalating promptly to protect timelines and the overall candidate and hiring manager experience.

This role offers a unique opportunity to grow within the team, contribute your own ideas, and build meaningful partnerships in a highly collaborative and relationship-driven environment.

To excel in this role, you will possess a strong customer service mindset, a drive to continuously identify opportunities for improvement, and the ability to manage high-volume workflows without sacrificing accuracy. You are process-driven, detail-obsessed, and comfortable working independently with minimal supervision.

• Intermediate-to-advanced proficiency with an enterprise Applicant Tracking System (ATS), preferably a leading platform, with comfort navigating candidate stages, running reports, and maintaining data accuracy across requisitions.
• Intermediate proficiency in general office productivity suites, specifically calendar management (scheduling, Free/Busy visibility, managing reschedules) and spreadsheet software (Formulas, VLOOKUP, filtering, sorting, and managing data exports for tracking).
• Strong written and verbal communication skills.
• Strong organizational skills.
• Proven ability to manage multiple stakeholders effectively.

These qualifications will give you a competitive edge:

• Proficiency in a widely used Applicant Tracking System.
• Experience utilizing an interview scheduling tool, especially AI-based platforms or similar tools for automated, semi-automated, or round-robin interview scheduling.

#LI-NP1

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

• subsidized health, vision, and dental plans
• paid sick leave
• retirement plans with a match
• free online training through Aquent Gymnasium

Aquent is an equal-opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.