Administrative Assistant: Business Associate

Overview

Administrative Assistant Business Associate role with Jobot Consulting. This role offers a 4 day workweek, generous benefits, and growth opportunities. The position is hosted by Evan Flynn. Easy Apply is available by clicking the Easy Apply button and submitting your resume.

Program & Grants Coordinator in a fast-paced, philanthropic environment. The role provides critical support to the consulting team and manages a portfolio of grants. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and strong administrative skills, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

• Supports planning, organizing and managing projects, including tracking timelines, coordinating with staff, partners and grantees, drafting and disseminating documents, and maintaining organized records.
• Ensures data entered remains accurate, complete and consistent, ensuring reliability and trustworthiness.
• Conducts research and analysis related to potential initiatives and projects.

• Managing and coordinating daily schedules, including arranging meetings and conference calls for the consulting team.
• Greeting visitors professionally and directing them appropriately.
• Answering and directing incoming calls, ensuring inquiries are handled promptly and professionally.
• Handling mail distribution and coordinating courier services.
• Efficiently managing calendars for multiple team members, ensuring appointments and deadlines are met.
• Ordering and maintaining office supplies, ensuring smooth operation of the office.
• Assisting in the preparation of reports and presentations, ensuring materials are accurate and professional.
• Utilizing knowledge of grants and grantmaking to assist in the preparation of grant applications and management of grant funds.
• Leveraging experience in the nonprofit sector to support philanthropic efforts.

• Minimum of 2 years of experience in an administrative role, preferably within a consulting or business environment.
• Exceptional written and oral communication skills, with professional interaction capabilities with a diverse group of clients and staff.
• Proficiency in scheduling and calendar management.
• Experience with grantmaking and grant management, preferably within a nonprofit context.
• Strong organizational skills, detail-oriented, and able to multitask effectively.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook.
• Proactive, able to work independently and take initiative in a fast-paced environment.
• Passion for philanthropy and understanding of the nonprofit sector.

• 4 day work week
• Excellent benefits for contractors (75% paid for employee and 25% for dependents)
• 401k & Match, including contractor provision
• PTO, Paid Holidays; sick time as a contractor
• Growth opportunities within the organization
• Strong leadership and supportive environment

Are you a dynamic, organized, and detail-oriented individual with a knack for administrative tasks and a passion for business? We are seeking an experienced Consulting Administrative Assistant Business Associate to join our team. This role provides high-level administrative support to our consulting team and facilitates smooth communication with clients, partners, and stakeholders. This is a fast-paced role where no two days are the same, combining administrative duties with elements of business management, philanthropy, and grantmaking.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state or local laws. Jobot prohibits harassment and complies with applicable laws in hiring decisions.

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