Business Associate

The Raymond John Wean Foundation leverages a powerful combination of grantmaking, capacity building and convening and partnerships to advance community building in the under-resourced communities of Warren and Youngstown, Ohio.

Driven by our values, we partner with residents, organizations and civic leaders toward our vision of empowered residents creating an equitable Mahoning Valley. Since 1949, we have refined our efforts to create a future where race has no influence on how a person fares in society. We seek to create an environment where an individual can feel welcomed, respected, supported and valued to participate fully.

True belonging.

Aligned with the Foundation’s race equity and inclusion outcomes, a primary function of this position is to lead and implement various front-line administrative functions for the Foundation and the office of the president.

To ensure the well-being of our employees and community, we mandate that candidates applying for this position have received all CDC-recommended vaccine doses, including COVID boosters. Proof of vaccination will be requested as part of the interviewing process. Exceptions for medical or religious reasons may apply, with appropriate documentation required. Your cooperation in upholding a safe work environment is greatly appreciated.

• Greet and direct visitors and callers in a friendly and professional manner.
• Process incoming and outgoing mail.
• Accurately transcribe handwritten notes into digital format.
• Coordinate logistics for effective and efficient meetings including venues,meeting materials and documentation (agenda planning, note-taking).
• Maintain electronic and physical filing systems ensuring the compliance of files and records, per policy. Maintain accurate and organized records.
• Provide support for organizational work plans.
• Open, secure, and close facility.

• Provide support for C‑suite, including travel and expense reports; assist with proactive and confidential support to the president including appointments, research and creating and organizing files and records.
• Prepare agendas and materials, take notes.
• During peak times, support administrative functions of grantmaking lifecycle from approval to evaluation.

• Support maintenance of agreements, memberships, contracts, and invoices.
• Ensure accuracy, correct coding and timely submission;
• Ensure goods or services were received before processing payment to vendors;
• Follow up on invoices not yet received or paid;
• Maintain communicative relationships with vendors;
• Ensure compliance with internal controls, policies and procedures for all A/P processes;
• Coordinate the lifecycle of an employee; ensure compliance with human resource processes; preemployment screening to offboarding functions.
• Coordinate the collection of 30-60-90 and annual reviews.
• Ensure the compliance of files and records per policy.

Other duties as assigned.

We acknowledge the significance of an individual's life experiences as a valuable skill set, recognizing that skills are cultivated through diverse encounters. During our application review process, we adopt a comprehensive approach to evaluating each applicant's background. Nevertheless, we prioritize candidates who exhibit the following qualifications:

• A minimum of one year experience in an office setting.
• Ability to implement efficient processes to manage front-line work.
• Ability to prioritize multiple assignments and activities, excellent organizational skills.
• Ability to work within deadlines and pay attention to detail and accuracy.
• Ability to identify challenges and opportunities and implement practical solutions when a clear lack of process or standard is absent.
• COVID
  19 Booster:
  To ensure the well-being of our employees and community, we mandate that candidates applying for this position have received all CDC-recommended vaccine doses, including COVID boosters. Proof of vaccination will be requested as part of the interviewing process. Exceptions for medical or religious reasons may apply, with appropriate documentation required. Your cooperation in upholding a safe work environment is…