Lead Secretary PK-Building; Reposted

Position: Lead Secretary PK-8 Building (Reposted 5/5/2026)
MINIMUM QUALIFICATIONS:

* High School Graduate or equivalent.

* Knowledge of and ability to demonstrate basic business-related skills.

* Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.

* Ability to organize and prioritize tasks in order to effectively work within timeline.

* Clerical experience beyond minimum required.

* Ability to perform duties requiring strictest confidentiality.

* Excellent communication skills and ability to work cooperatively with other personnel.

* Willing to cross-train with other positions.

ADDITIONAL PREFERED

QUALIFICATIONS:

* Bachelor Degree, Associate degree or academic hours completed beyond high school

* Experience gained in any unit of the school system.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES:

* Greet school visitors while interacting with the public in the school office or other settings.

* Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.

* Assist students, public and staff as needed.

* Direct visitors to appropriate destinations.

* Secretary to Building Principal of Record, Pod Principals, and/or Supervisors.

* Maintain and Coordinate Electronic calendars for all building administrators.

* Type and/or assemble reports or information required by the different departments at the Administration Building as requested by the principals.

* Attend B.L.T. meetings and be responsible for recording and communicating meeting minutes to Building Administration immediately following the meeting.

* Prepare, duplicate and distribute school newsletters, master schedules, etc.

* Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the principal or designee (s).

* Assist in areas of public relations and communications with staff, students, and visitors.

* Assist in admitting visitors to the building, exercising judgment concerning priority.

* Assist in scheduling, as needed, exercising priority, including:

* Building assemblies;
Parent/Teacher conferences;
Building meetings; and any other appointments as required.

* Keep constantly informed of school policies and regulations.

* Answer incoming phone lines and assist person on the phone as needed.

* Help pupils, staff members and parents with routine problems.

* Receive and deliver messages to staff and students, electronic and/or hard copy.

* Be directly responsible for Building payroll reporting for certificated and classified staff.

* Check in and out all substitutes daily and keep record for their attendance.

* Keep accurate record of staff absenteeism (personal leaves, sick leaves, school business leave, vacations, etc.)

* Arrange and coordinate substitutes when notified of an employee absence.

* Maintain and make corrections to staff mailboxes.

* Maintain office files related to daily operational need of the building and any necessary employee files.

* Maintain required forms for Building staff including but not limited to sick leave, employee absence, and transportation forms.

* Responsible for all budget allocations which include:

* Keep accurate account of expenditures and budget revisions;

* Prepare all school purchase orders;

* Order and maintain all office and building supplies, check in invoices upon arrival of supplies, and submitting for remittance in a timely manner; and

* Prepare and process petty cash receipts.

* Maintaining records for students' fees and obligations in the student information system.

* Maintain detailed, accurate records in regard to receiving monies; writing receipts; depositing money; and remittance details.

* Prepare, receive and distribute inter-office, U.S., and electronic mail as requested.

* Operate office machines and maintain supplies for copy machines, faxes, etc.

* Coordinate building permits and keep an updated calendar of events.

* Keep emergency…