Lead Secretary PK-Building; Reposted

Lead Secretary PK-8 Building

Job : 4048283

Final date to receive applications: Posted until filled

Re-Posted: Apr 13, 2026 1:05 PM (UTC)

• High School Graduate or equivalent.
• Knowledge of and ability to demonstrate basic business-related skills.
• Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
• Ability to organize and prioritize tasks in order to effectively work within timeline.
• Clerical experience beyond minimum required.
• Ability to perform duties requiring strictest confidentiality.
• Excellent communication skills and ability to work cooperatively with other personnel.
• Willing to cross-train with other positions.

• Bachelor Degree, Associate degree or academic hours completed beyond high school.
• Experience gained in any unit of the school system.

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

• Greet school visitors while interacting with the public in the school office or other settings.
• Ensure that all visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.
• Assist students, public and staff as needed.
• Direct visitors to appropriate destinations.
• Secretary to Building Principal of Record, Pod Principals, and/or Supervisors.
• Maintain and coordinate electronic calendars for all building administrators.
• Type and/or assemble reports or information required by the different departments at the Administration Building as requested by the principals.
• Attend B.L.T. meetings and be responsible for recording and communicating meeting minutes to Building Administration immediately following the meeting.
• Prepare, duplicate and distribute school newsletters, master schedules, etc.
• Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the principal or designee (s).
• Assist in areas of public relations and communications with staff, students, and visitors.
• Assist in admitting visitors to the building, exercising judgment concerning priority.
• Assist in scheduling, as needed, exercising priority, including:
  • Building assemblies;
    Parent/Teacher conferences;
    Building meetings; and any other appointments as required.
• Keep constantly informed of school policies and regulations.
• Answer incoming phone lines and assist person on the phone as needed.
• Help pupils, staff members and parents with routine problems.
• Receive and deliver messages to staff and students, electronic and/or hard copy.
• Be directly responsible for Building payroll reporting for certificated and classified staff.
  • Check in and out all substitutes daily and keep record for their attendance.
  • Keep accurate record of staff absenteeism (personal leaves, sick leaves, school business leave, vacations, etc.)
  • Arrange and coordinate substitutes when notified of an employee absence.
• Maintain and make corrections to staff mailboxes.
• Maintain office files related to daily operational need of the building and any necessary employee files.
  • Maintain required forms for Building staff including but not limited to sick leave, employee absence, and transportation forms.
• Responsible for all budget allocations which include:
  • Keep accurate account of expenditures and budget revisions;
  • Prepare all school purchase orders;
  • Order and maintain all office and building supplies, check in invoices upon arrival of supplies, and submit for remittance in a timely manner;
  • Prepare and process petty cash receipts.
• Maintaining records for students' fees and obligations in the student information system.
  • Maintain detailed, accurate records in regard to receiving monies; writing receipts; depositing money; and remittance details.
• Prepare, receive and distribute inter-office, U.S., and electronic mail as requested.
• Operate office machines and maintain supplies for copy machines, faxes, etc.
• Coordinate building permits and keep an updated calendar of events.
• Keep emergency cards on file for all staff. Make duplicates for pod secretaries.
• Prepare for opening and closing of school (reports, bulletins, schedules, etc.)
• Collect list of needed room repairs and requests for repairs to or replacement of equipment and keep custodian informed of any needed repairs.
• Maintain strict confidentiality.
• Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.
• Perform other relevant duties as may be assigned by Superintendent, Building Principal, Pod Principals and Supervisors and/or his/her designee.

Salary Table E, Pay Range V, as per negotiated contract.

260-262 Days (52 Weeks); 7.5 hours per day, 37.5 hours per week.

Employment upon verification of BCI & FBI background…