Accounts Payable Specialist

• Perform duties to support accounts payable function.
• Process payments to all university vendors and for travel reimbursement.
• Serve as first point of contact for vendors, university administration, faculty and departments.
• Responsible for the audit of purchases made using the university procurement card.
• Responsible for contacting vendors/individuals if checks issued to them have not been cashed within 60 days.
• Responsible for obtaining and maintaining the banking information in the accounting system to ensure proper routing of all EFT payments to university personnel, retirees and designated vendors.

• Using knowledge of Accounts Payable policies and procedures and the university, federal, state, and auditor requirements, perform the tasks necessary to create checks for university vendors and faculty/staff to include: verifying the accurate completion of payments request/purchase orders, ensuring the proper submission of invoices, contacting departments and/or vendors to request additional documentation to support payment.
• Recognizing, investigating and/or resolving any discrepancies between the university purchase orders/payment requests and the vendor invoice.
• Removing taxes from invoices and providing vendor with tax exemption letters.
• Interacting with vendors, university departments, and central receiving to trace lost items and/or obtain proof-of-delivery of orders.
• Ensuring that credits and/or refund checks are received and credited to proper account.
• Calculating proper payment date and processing payments quickly to ensure university is given bene?t of any discount offered by vendor.
• Reviewing the data entry of encumbrances, invoices and receivers into the payment

• Responsible for answering questions and provide guidance to university personnel on how to prepare paperwork, what is required and how to route paperwork.
• Investigate questions/discrepancies as requested by departments.
• Train and/or assist departments on how to use the online system.
• Advise departments on how to interpret budget reports and answer any questions they might have concerning entries.

• Responsible for reviewing the monthly reports to identify order encumbrances that did not close properly and orders that have been inactive for 60 or more days.
• Reconciling vendor statements to include: determining if payment has been made to vendor, ensuring that check has been cashed, obtaining copy of cancelled check and sending supporting documentation to vendor.
• Reissuing checks that were never cashed.
• Contacting vendors concerning invoices that were never received.

• Associate's degree in Accounting, Finance, Business or related field.

Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience;
PhD = 8 years experience.

• Two (2) years of office experience required
• One (1) year of experience performing accounts payable duties required.
• Proficient in Microsoft Applications, especially Excel required.
• Experience with integrated accounting software package preferred.

Lift 50 lbs