Office Professional II

Description

This position provides administrative support for the Budget Office, the Associate Vice President, and all divisions within the department. The support includes providing information and direction regarding service requests, handling electronic communications, retrieving and responding to voice and departmental emails, sorting incoming mail, scheduling routine and requested appointments, ordering and maintaining office supplies, and sending interdepartmental correspondence to other campus departments.

• Responds to routine inquiries and refers complex inquiries to the appropriate person.
• Provides information regarding Facilities, Planning and Operations.
• Electronically transmits information as requested.
• Retrieves and responds to voice and email messages.
• Processes daily mail and fiscal transactions.
• Complies and disseminates department information to stakeholders.
• Supports the Associate Vice President with clerical tasks and appointment management.
• Prepares conference and meeting rooms for presentations and guest access.
• Manages the utilities process, including entering utility data to prepare payment requests.
• Creates and maintains project files for capital projects.

• Manages the departmental uniform process, including establishing and maintaining a check‑in/check‑out inventory procedure.
• Maintains electronic filing, data entry, and clerical assistance.
• Coordinates with Service Center and other divisions as necessary, to include work order systems, project tracking, logistics, fleet management, and vendor contact.
• Supports the Service Center in receiving maintenance and grounds requests as needed.
• Performs data entry of requests, materials purchased, etc., into the databases.
• Schedules and maintains logs.

• Files paper and electronic documents.
• Makes copies and prepares reports.
• Purges, archives files, and data.
• Updates forms to comply with process changes.
• Special projects as assigned.

• High school diploma or equivalent.

• Two years of data entry, clerical, and/or administrative assistant experience required.
• Experience may be substituted for education based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.

Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long‑term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long‑term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Benefits include generous education assistance for the employee.

Benefits are not included.

NOTE:

A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.