Office Professional IV

Serve as the department Office Manager, providing high-level administrative, operational, and student support services across a range of programs and initiatives. Coordinate daily office functions including purchasing, inventory, calendar management, deadlines, equipment maintenance, and student worker supervision. Hire, train, and supervise student employees and ensure accurate timesheet reporting and task delegation. Serve as the departmental contact person and liaison for the Chair and all faculty within the Department for other academic units and campus offices.

Maintain a historical record of accreditation materials for the department. Determine the best practices for the office.

Remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students and faculty in obtaining appropriate support. Provide administrative assistance to the Department Chair and faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms; creating, distributing, and filing correspondence; travel coordination for faculty, candidates, and other guests; and planning and organization of on and off-campus events to include classes, luncheons, receptions, recruitment events, professional development, camps and special projects as requested.

Create, update, and maintain the course schedule for all programs in the Department in collaboration with the Chair, the Dean’s Office, and the Registrar. Monitor course enrollment, implement adjustments, and coordinate room assignments and instructional delivery formats, including online and hybrid sections. Coordinate logistical support for off-site cohort locations, including classroom reservations, technology needs, and travel arrangements. Stay abreast of program changes and be familiar with degrees offered within the Department.

Refer queries to the correct person or office, advising students of enrollment and admission procedures, and responding to non-routine written and verbal inquiries.

Under the guidance of the Chair, serve as the budget coordinator to include planning, documenting, monitoring, and reconciling financial activities across all programs within the department in compliance with university policies and procedures. Generate financial reports and advise relevant personnel on account status and expenditure approvals. Prepare transaction documentation for all accounts as requested.

• Ensure smooth daily operations across all departmental programs, including online, hybrid, on-campus, and off-site cohorts.
• Implement and evaluate processes and procedures to optimize productivity and ensure coordinated completion of tasks.

• Provide direct administrative support to departmental personnel, including travel coordination, correspondence, report generation, purchasing, scheduling, reimbursements, presentations, taking minutes, and special project tracking in compliance with university policies.

• Coordinate onboarding and office support for new and returning adjuncts (part-time faculty), to include completion of required Human Resource forms and obtaining CV/resume and official transcripts.
• Assist with full-time faculty hiring and onboarding as needed to include posting positions, setting up interviews, making travel arrangements, and submitting travel reimbursements.
• Hire, train, supervise, and evaluate student employees; approve timesheets and assign tasks aligned with college and departmental priorities.
• Assist the Dean’s Office with departmental scholarship award processing to include review and selection of applicants.
• Plan and coordinate departmental events, including recruitment activities, professional development sessions, advisory board meetings, student recognition, and community engagement. Assist with College events as requested.
• Maintain office equipment, office supplies, furniture, and Department technology inventories. Locate and order special request items as needed. Order and replenish consumables as needed. Coordinate maintenance requests for office machines and Department technology. Submit items for surplus as needed and arrange…