Procurement Specialist II

Performs professional work of advanced difficulty in the technical and administrative functions of the purchasing activities for the university including purchasing and contract administration. This position is responsible for reviewing and coordinating complex purchase requests for construction, supplies, and professional services including requests for quotes, bids, proposals, complex one‑time orders, and complex multi‑term orders in accordance with all applicable federal and state laws, ordinances, rules and regulations and university policies.

Direction is received from the Director of Procurement and Materials Management.

Under the administrative guidance of the Director of Procurement and Materials Management, procures and coordinates the procurement of architectural and engineering services, construction contracts, and goods and services required by various departments in accordance with all applicable federal and state laws, ordinances, rules and regulations and university policies (50%)

• Prepares all aspects of procurement solicitations which includes terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations.
• Prepares complex construction contracting solicitations.
• Prepares highly technical and complex specifications, contracts and solicitation documents.
• Identify and notify potential sources.
• Enters bids in the Ionwave Ebid system. Following execution enters contracts into Ionwave Contract Management system and manages through life of the contract. Conducts pre‑bid and pre‑proposal conferences; conducts solicitation openings. Evaluates bids and proposal responses, recommends lowest responsive, responsible bidder on bids, most advantageous offer on proposals and most qualified for architect and engineering services.
• Coordinates and supervises activities of evaluation committees; assures selection in accordance with established criteria; assures full competition and documentation of actions.
• Issue award letters and/or contracts.
• Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work and terms and conditions.
• Determine single source validity and methods of procurement action.
• Analyze cost and price data from vendors; performs contract audits when required; reviews and executes contracts, purchase orders, change orders and other documents within delegated authority in Jaggaer UCMarket, Banner and TCM system.
• Maintain the integrity of the public procurement process.
• Analyze current procurement activities and recommend improvements through more efficient procurement methods, quantity discounts, standardization, value analysis or cooperative purchasing.
• Provide guidance and assistance to other employees, as required.
• Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the procurement of supplies and services.
• Engage in procurement planning with campus departments. Routinely meet and communicate with campus departments in order to identify and provide high quality service to meet the department’s needs.
• Provide accurate, complete and up‑to‑date information in a professional, courteous, efficient and timely manner.
• Effectively communicate purchasing policies and procedures to all campus departments and interpret said policies and procedures as necessary.

Under the administrative guidance of the Director of Procurement and Materials Management, conducts procurement specialist administrative duties and communicates policies and procedures to campus constituents and the vendor community (40%)

• Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery.
• Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders.
• Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products or services.
• May assist in validation, reconciliation, and…