Payroll Specialist

Administrator of University Payroll Responsibilities (55%)

• Direct semi‑monthly payroll production, ensuring adherence to accounting principles, governmental statutes, regulations, and university policies, and ensuring payrolls are timely and accurate.
• Review, analyze, and execute the semi‑monthly payroll.
• Determine and calculate appropriate payments for new hires, employee status changes, terminations, and employee loans.
• Provide oversight to ensure timely payroll processing and facilitate payroll.
• Balance payroll.
• Prepare corrective journal entries and accounting transactions.
• Calculate and authorize payroll adjustments for missed earnings.
• Verify and correct budget coding as necessary.
• Assist in the accurate and timely processing of W‑2 forms.
• Provide assistance to staff employees performing payroll functions.
• Execute employee wage assignments ensuring compliance with federal, state, and county regulations, including child support orders, IRS levies, court‑ordered garnishments, and federal loan repayment assignments.
• Serve as university representative regarding court‑ordered interrogatories with the Sheriff's Department, circuit clerks, attorneys, etc.
• Review and interpret court orders to ensure compliance.
• Prepare correspondence to accompany monthly payments.
• Supervise student employees performing payroll office assistant duties.
• Coordinate and transfer ACH payroll deposits with the university’s bank and monitor ACH activity for failed payroll deposits or requested returns, taking corrective action.

• Download check/advice statement information from the payroll database to produce check/advise statements.
• Modem transfer direct deposit information to the Federal Reserve Bank.
• Assist in the electronic file transfer of earnings information to employee paychecks and transfer deposit information to the bank.
• Prepare the Missouri New Hire Report in compliance with federal requirements.
• Prepare and report employee‑provided graduate‑level educational assistance on a semester basis.
• Ensure timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system.
• Perform system maintenance of the HRS system tables, including the calculation control master table, system calendars, and earning code table.
• Execute control cards to produce trial and final payrolls, and reset monthly, quarterly, and annual accumulators.
• Participate in fiscal year closeout.
• In the absence of the Director of Payroll Services, administer/oversee hourly payrolls, system table maintenance, withholding, and quarterly reporting.

• Act on behalf of the Director of Payroll Services in their absence, supervising assigned employees.
• Recommend procedural and program enhancements to improve departmental efficiency and assist with implementation of payroll‑related policies and procedures.
• Provide assistance with payroll related problems, provide training for university departments and employees, and perform other duties as assigned.

• Bachelor’s degree in Business, Finance, Accounting or related field.
• Education may be substituted for experience or experience may be substituted for education. Equivalencies: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.

• Three (3) years of payroll/benefit processing related activities experience, five (5) years preferred.
• Three (3) years experience related to personnel/payroll automated system. Banner experience preferred.
• Supervisory experience preferred.