Payroll Specialist

Description

Serve as administrator of the university payroll, to include directing semi‑monthly payroll production to ensure adherence to accounting principles, governmental statutes, regulations, and university policies. Coordinate payroll staff activities, review, analyze, and execute payroll, determine and calculate proper payments for new hires, employee status changes, terminations, and employee loans, provide oversight to facilitate payroll, balance payroll, prepare corrective journal entries and accounting transactions, authorize payroll adjustments for missed earnings, verify and correct budget coding, process W‑2 forms, assist staff employees performing payroll functions, execute wage assignments ensuring compliance with federal, state, and county regulations, review and ensure compliance with child support orders, IRS levies, court‑ordered garnishments and federal loan repayment assignments, serve as a university representative for court‑ordered interrogatories, review court orders, prepare accounting transactions to meet requirements, and prepare correspondence for monthly payments.

Download check/advice statement information from the payroll database to produce check/advise statements; modem transfer direct deposit information to the federal reserve bank; assist the electronic file transfer of earnings information to employee paychecks; prepare the Missouri New Hire Report in compliance with federal requirements; prepare and report employee‑provided graduate‑level educational assistance on a semester basis; ensure timely and accurate deposit of employee/university matching funds for 941 withholding deposits through the federal electronic funds transfer payment system;

perform system maintenance of the HRS system tables, including the calculation control master table, system calendars, and earning code table; execute control cards to produce trial and final payrolls, reset monthly, quarterly, and annual accumulators; participate in fiscal year close‑out; and, in the absence of the Director, Payroll Services, administer and oversee hourly payrolls, as well as system table maintenance and withholding and quarterly reporting.

Act on behalf of the Director in their absence under the supervision of assigned employees; recommend procedural and program enhancements to improve departmental efficiency; assist with payroll‑related problems, provide training to university departments and employees, and perform other duties as assigned.

• Coordinate activities of payroll staff to ensure adherence to accounting principles, governmental statutes and regulations, university policies, and timeliness and accuracy of payrolls.
• Produce supplemental payrolls for employee adjustments, voids, and manual payments outside the university payroll schedule.
• Provide corresponding information feed to the university finance system and the related effect on employee W‑2 and/or 1042‑S information.
• Review, analyze, and execute the hourly payroll, including work‑study and regular, part‑time employee payroll.
• Determine and calculate proper payments for new hires, employee status changes, terminations, and employee loans.
• Serve as lead worker of the payroll to ensure duties are performed timely, including verify student assignment accuracy with Financial Aid, verify funding sources, prepare, distribute, enter, and/or correct records for student and hourly employees, audit time reports for compliance with the University and FLSA federal requirements.
• Balance payroll.
• Prepare corrective journal entries.
• Prepare accounting transactions, calculate and authorize payroll adjustments for missed earnings, verify and correct budget coding.
• Assist in the accurate and timely processing of W‑2 forms.
• Supervise student employees performing payroll office assistant duties.
• Coordinate and transfer ACH payroll deposits with the university’s bank and monitor ACH activity for failed payroll deposits and/or university requested returns and take necessary corrective action.

• Download check/advice…