Fiscal Assistant

Overview

SOCIAL SERVICES FISCAL TECHNICIAN
GRADE 31
FLSA Status:
Non-Exempt

• Responsibilities include maintaining accounting records concerning receipt, expenditure, and balance of local, state, or federal funds. Employees may maintain EBT inventory and perform EBT card issuance and problem resolution.
• (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
• Performs verification, reconciliation and analysis and report presentation associated with accounting matters.
• Records transactions in journals, ledgers, and special forms.
• Prepares monthly and other reports on activities.
• Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries.
• Prepares statements.
• Sorts and distributes all documents as necessary.
• Maintains an accurate file of the bills.
• Researches, analyzes, and evaluates financial data.
• Tracks expenditures, prepares/submits budget estimates and ensures payment for services.
• Completes necessary federal, state, and local planning and reporting requirements.
• Confers with customers/vendors to resolve discrepancies; and
• Serves as staff at disaster shelters; assists in coordinating shelter operations during emergency situations.

• Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic.
• Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.
• Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines.
• Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public;
  
  and establish and maintain effective working relationships with other employees and the general public.

High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, reaching, standing, walking, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels;

visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Possession of an appropriate driver’s license valid in the Commonwealth of Virginia.