Accountant, Bookkeeper​/ Accounting Clerk, Accounts Receivable​/ Collections

Location: Warrenville, IL / Greater Chicago Area

Position Type: Full-Time

Schedule: Monday–Friday, business hours

Pay Range: $48,000–$58,000 annually
, based on experience

Reports To: Chief of Staff

Growth Path: Bookkeeper II, Accounting Lead, Office Finance Lead

KNZ Services Inc. supports industrial machinery customers in the printing and packaging industry. Our work includes equipment support, spare parts, service coordination, installations, conveyors, pile turners, and after-sales service.

We are growing our U.S. operation and are looking for the right entry‑level person to join our team, learn the business, and grow with the company. This is a strong opportunity for someone who is organized, detail-oriented, dependable, and interested in building a long‑term career in bookkeeping, accounting, and business operations.

We are hiring an Accounting & Bookkeeping Coordinator to manage the day‑to‑day bookkeeping and accounting support for the company. This person will work directly with the Chief of Staff and will be responsible for keeping Quick Books, invoices, vendor bills, receipts, customer payments, and financial records organized and up to date.

This is an entry‑level role with room to grow. The ideal candidate does not need to know everything on day one, but must be accurate, organized, willing to learn, and able to follow through on details.

• Manage day‑to‑day bookkeeping in Quick Books Online, including customer invoices, vendor bills, deposits, payments, expense coding, and reconciliations.
• Prepare and send customer invoices for spare parts, service work, installation milestones, project closeouts, and other approved billing items.
• Track accounts receivable and assist with follow‑up on outstanding customer payments under the direction of the Chief of Staff.
• Enter and organize accounts payable, vendor bills, receipts, credit card transactions, and expense records.
• Support monthly close by helping reconcile bank accounts, credit cards, vendor statements, open invoices, and missing documentation.
• Work with the Warehouse Manager to match purchase orders, receiving documents, packing slips, shipping costs, and vendor invoices.
• Work with the Installation Project Manager to confirm project billing milestones, project costs, travel expenses, and closeout documentation.
• Maintain accurate digital records in Quick Books, SharePoint, and company folders.
• Prepare weekly accounting updates for the Chief of Staff, including AR aging, AP aging, open invoices, cash receipts, missing receipts, and billing items that need attention.
• Assist with payroll preparation, employee expense tracking, and basic HR record support as directed by the Chief of Staff.
• Help improve internal accounting processes, filing systems, invoice tracking, and documentation procedures as the company grows.

• Entry‑level accounting, bookkeeping, business administration, finance, or office experience.
• Strong attention to detail and ability to work accurately with numbers.
• Comfortable working with invoices, receipts, bills, customer records, and financial documents.
• Basic understanding of bookkeeping or willingness to learn.
• Organized and able to keep records clean, complete, and easy to find.
• Comfortable using computers, email, spreadsheets, shared folders, and business software.
• Able to communicate professionally with coworkers, vendors, customers, and management.
• Dependable, honest, and willing to ask questions when something is unclear.
• Interested in growing with a small but expanding industrial service company.

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field.
• Experience with Quick Books Online.
• Experience with Microsoft Excel, Outlook, Word, Teams, or SharePoint.
• Experience in service, construction, machinery, inventory, parts, project billing, or small business bookkeeping.
• Familiarity with purchase orders, vendor bills, customer invoices, job costing, or accounts receivable.
• Recent graduates or students from local business, accounting, or finance programs are encouraged to apply.

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