Construction Coordinator Job Warrenville area,Illinois USA,Administrative/Clerical

Work Mode: 100% onsite Responsibilities:

Provide support within a functional area, assisting Disbursement Officers to ensure timely and effective completion of disbursing projects.
Prepare Requests for Funds.
Data entry of pending payments for checks and wires to be issued.
Monitor Trust account for receipt of funds.
Post incoming money to project files.
Print checks and send wires, when appropriate, using appropriate internal procedures.
Send notices to payees when funds are available.
Assist with receipt of lien waivers and distribution of checks (via mail and walk-in clients).
Respond to customer inquiries and follow up on phone calls and e-mails.
File management (i.e., scanning construction disbursing documentation and other information into shared hard drives).
Invoice for various services.
Work with disbursing team to ensure all disbursing procedures are followed and tracked, as applicable.
Review monthly reports including trial balances and outstanding check logs.
Follow functional area’s processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.
Actively contribute to the results of the team and work toward achieving goals and objectives.

Requirements:

High School diploma or equivalent.
Minimum 2 years of experience as a Construction Disbursing Assistant or Escrow Assistant or a minimum of 3 years in a related real estate, title, or construction industry position.

Preferred Skills:

Strong customer service orientation.
Detail-oriented.
Good written and verbal communication skills, particularly on the phone.
Organizational skills.
Ability to multi-task and meet assigned deadlines.
Hands-on experience with lien waivers is a plus.
Proficient in Excel, Office, and Outlook.
May be familiar with commonly-used concepts, practices, and procedures within a particular field.
Establishes effective working relationships at the work group level.
Valid notary commission is a plus (could be asked to perform notary duties).
Prior banking experience is a plus.