Construction Coordinator Warrenville IL

Position:
Construction Coordinator

Fulltime/Parttime: ASAP - 10/20/2026

Location:

Warrenville, IL

Schedule:

M-F

Pay range: $18.40 (Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

Provide support within a functional area, assisting Disbursement Officers to ensure timely and effective completion of disbursing projects.

Prepare Requests for Funds. Data entry of pending payments for checks and wires to be issued. Monitor Trust account for receipt of funds. Post incoming money to project files. Print checks and send wires, when appropriate, using appropriate internal procedures. Send notices to payees when funds are available. Assist with receipt of lien waivers and distribution of checks (via mail and walk in clients).

Respond to customer inquiries and follow up on phone calls and e-mails. File management (i.e. scanning construction disbursing documentation and other information into shared hard drives). Invoice for various services. Work with disbursing team to ensure all disbursing procedures are followed and tracked, as applicable. Review of monthly reports including trial balances and outstanding check logs. Follow functional area’s processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.

Actively contribute to the results of the team and work toward achieving goals and objectives.

Complexity & Impact:
Uses established procedures to perform assigned tasks. Work is routine and instructions are usually detailed. Supervision Given/Level of Instruction given:
No responsibility for the supervision of others. Works under close supervision applying well established techniques, procedures or specific standards. Work is reviewed for soundness of judgment and overall accuracy.

Knowledge and Skills/Technology Used:
Strong customer service orientation;
Detail-oriented;
Good written and verbal communication skills, particularly on the phone;
Organizational skills;
Ability to multi-task and meet assigned deadlines;
Hands‑on experience with lien waivers a plus;
Proficient in Excel, Office, and Outlook;
May be familiar with commonly used concepts, practices and procedures within a particular field;
Establishes effective working relationships at the work group level.

Valid notary commission a plus (could be asked to perform notary duties). Typical

Education:

High School diploma or equivalent. Typical Range of

Experience:

2+ years of experience as a Construction Disbursing Assistant or Escrow Assistant or a minimum of 3 years in a related real estate, title, or construction industry position. Prior banking experience is a plus.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal work hours and/or responsibilities from time to time, as needed.

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Canon Recruiting is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We will consider qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email