Project Coordinator

Compensation: $70,000.00 – $75,000.00/year

Job Description

Drive Project Success from the Inside Out – Join CR Schmidt Inc as a Project Coordinator!

Job Title: Project Coordinator
Company Name: C.R. Schmidt, Inc.
Salary: $70,000 – $75,000+ per year, based on experience + Performance & Year-End Bonuses
Employment Type: Full-Time
Schedule: Monday–Friday
Location: Warrenville, IL
Industry: Commercial Site Construction / Hardscape Contractor (Union)

C.R. Schmidt, Inc. is seeking a highly organized and detail-driven Project Coordinator to support our growing commercial, industrial, and government landscaping and hardscaping operations. This is a key office-based role that ensures projects move smoothly from award through closeout by managing documentation, purchasing coordination, billing, reporting, and communication across internal teams and clients.

If you thrive in a fast-paced construction environment and understand how critical organization, accuracy, and follow-through are to job profitability and client satisfaction, this opportunity offers both stability and growth within a company that values its people.

C.R. Schmidt, Inc. is a respected commercial hardscaping contractor serving commercial, industrial, and government clients. We combine large project volume with a small, dependable team atmosphere—creating a unique culture where you are treated as a person, not a number.

We take pride in maintaining a strong family feel while continuing to grow steadily. Our team members enjoy real work-life balance, paid development opportunities, and a collaborative environment where everyone contributes to shared success. At CRS, your voice matters, your growth matters, and your work directly impacts the success of every project.

• Prepare and manage submittals, including product data and shop drawings.
• Coordinate purchasing by submitting orders, tracking changes, and working closely with field superintendents.
• Complete project job setup and ensure accurate dissemination of project information to internal teams and clients.
• Maintain organized and up-to-date project documentation.
• Assist with reporting functions including WIP reports, job costing reports, and general project reporting.
• Obtain required insurance certificates, bonds, and city licenses.
• Establish and manage Schedule of Values (SOV).
• Submit client billing through various platforms including manual submission, Textura, Procore, and similar systems.
• Support budget tracking through estimated vs. actual cost reviews.
• Collaborate with project managers, accounting, and field teams to ensure smooth project execution.
• Maintain compliance with union and government documentation requirements when applicable.

• Minimum 5 years of experience in a construction project coordination, project administration, or similar role (site work experience highly preferred).
• High School Diploma or GED required.
• Experience preparing and managing submittals and shop drawings.
• Strong understanding of purchasing processes within construction projects.
• Experience with job costing and reviewing estimated vs. actual budgets.
• Experience establishing and managing Schedule of Values (SOV).
• Familiarity with billing platforms such as Textura, Procore, or similar systems.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and ability to coordinate across departments.
• Bilingual (Spanish) is a plus but not required.

• Accurate and timely submittal processing
• Clean billing submissions without delays
• Smooth coordination between field and office teams
• Ownership, problem-solving, and teamwork support

• Performance Bonuses
• Year-End Bonuses
• Weekly Pay Cycle
• Retirement Savings Program
• Mileage Reimbursement
• Medical Insurance
• Life and Disability Insurance Options
• Wellness Programs
• Work-Life Balance
  • Paid Time Off (Vacation, Holidays, Sick Time)
  • Wellness PTO (Mental Health, Family Days, Volunteer Day)
  • Holiday Break PTO (Additional days off around Xmas+NYE)
  • Hybrid/WFH eligibility available after onboarding and training period
  • Monday–Friday schedule
• Professional Growth
  • Paid Training and Certifications
  • Career Development Opportunities
  • Tech Package (Co Phone Plan or Reimbursement Option)
• Annual Trips or Company Outings
• Company Events
• Supportive, team-oriented work environment

Full-Time
Monday – Friday
Typical hours 8:00 AM–4:30 PM with flexibility based on project needs.

Onsite position
Primary office location (Warrenville, IL)
Supports commercial, industrial, and government projects

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.