Construction Project Coordinator

Drive Project Success from the Inside Out - Join CR Schmidt Inc as a Construction Project Coordinator!

Job Title: Construction Project Coordinator
Company Name: C.R. Schmidt, Inc.
Salary: $70,000 - $75,000+ per year, based on experience + Performance & Year-End Bonuses
Employment Type: Full-Time
Schedule:
Monday-Friday
Location: Warrenville, IL
Industry: Commercial Site Construction / Hardscape Contractor (Union)

Job Overview

C.R. Schmidt, Inc. is seeking a highly organized and detail-driven Construction Project Coordinator to support our growing commercial, industrial, and government landscaping and hardscaping operations. This is a key office-based role that ensures projects move smoothly from award through closeout by managing documentation, purchasing coordination, billing, reporting, and communication across internal teams and clients.

If you thrive in a fast-paced construction environment and understand how critical organization, accuracy, and follow-through are to job profitability and client satisfaction, this opportunity offers both stability and growth within a company that values its people.

Who We Are

C.R. Schmidt, Inc. is a respected commercial hardscaping contractor serving commercial, industrial, and government clients. We combine large project volume with a small, dependable team atmosphere-creating a unique culture where you are treated as a person, not a number.

We take pride in maintaining a strong family feel while continuing to grow steadily. Our team members enjoy real work-life balance, paid development opportunities, and a collaborative environment where everyone contributes to shared success. At CRS, your voice matters, your growth matters, and your work directly impacts the success of every project.

Learn more at:

Key Responsibilities

• Prepare and manage submittals, including product data and shop drawings.
• Coordinate purchasing by submitting orders, tracking changes, and working closely with field superintendents.
• Complete project job setup and ensure accurate dissemination of project information to internal teams and clients.
• Maintain organized and up-to-date project documentation.
• Assist with reporting functions including WIP reports, job costing reports, and general project reporting.
• Obtain required insurance certificates, bonds, and city licenses.
• Establish and manage Schedule of Values (SOV).
• Submit client billing through various platforms including manual submission, Textura, Procore, and similar systems.
• Support budget tracking through estimated vs. actual cost reviews.
• Collaborate with project managers, accounting, and field teams to ensure smooth project execution.
• Maintain compliance with union and government documentation requirements when applicable.

Qualifications

• Minimum 5 years of experience in a construction project coordination, project administration, or similar role (site work experience highly preferred).
• High School Diploma or GED required.
• Experience preparing and managing submittals and shop drawings.
• Strong understanding of purchasing processes within construction projects.
• Experience with job costing and reviewing estimated vs. actual budgets.
• Experience establishing and managing Schedule of Values (SOV).
• Familiarity with billing platforms such as Textura, Procore, or similar systems.
• Quick Books experience preferred. Procore, Textura, Excel, Outlook a plus.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and ability to coordinate across departments.
• Bilingual (Spanish) is a plus but not required.

Success in This Role Looks Like

• Accurate and timely submittal processing
• Clean billing submissions without delays
• Organized project documentation
• Smooth coordination between field and office teams

We hire people who take ownership, solve problems, and support teammates

Benefits

• Compensation & Financial Benefits
  • $70,000 - $75,000+ per year
  • Performance Bonuses
  • Year-End Bonuses
  • Weekly Pay Cycle
  • Retirement Savings Program
  • Mileage Reimbursement
• Health & Wellness
  • Medical Insurance
  • Dental Insurance
  • Life and Disability Insurance Options
  • Wellness Programs
• Work-Life Balance
  • Paid Time Off (Vacation, Holidays, Sick Time)
  • Wellness PTO (Mental Health, Family Days, Volunteer Day)
  • Holiday Break PTO (Additional days off around Xmas+NYE)
  • Hybrid/WFH eligibility available after onboarding and training period
  • Monday-Friday schedule
• Professional Growth
  • Paid Training and Certifications
  • Career Development Opportunities
  • Tech Package (Co Phone Plan or Reimbursement Option)
• Additional Perks
  • Annual Trips or Company Outings
  • Company Events
  • Supportive, team-oriented work environment

Schedule

• Full-Time
• Monday - Friday
• Typical hours 8:00 AM-4:30 PM with flexibility based on project needs.

Work Location

• Onsite position
• Primary office location (Warrenville, IL)
• Supports commercial, industrial, and government projects

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without…