Sr. Payroll Manager

OSI - Warrenville, IL
Warrenville, IL 60555, USA

As a premier global food provider, the OSI Group partners with the world’s leading food service and retail food brands to provide concept-to-table solutions that delight consumers around the globe.

Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

In this highly visible, fully in-house Payroll Manager role, you’ll take ownership of North American, multi-state, multi-company payroll within a complex manufacturing and union environment. As the go-to payroll expert, you’ll lead a seasoned team while partnering closely with HR and Benefits to ensure a seamless, compliant, and efficient payroll operation. You’ll also have the opportunity to shape how payroll evolves—driving process improvements, automation, and optimization across UKG/Ultipro and related systems, particularly as the organization continues to grow and integrate acquisitions.

If you’re ready to move beyond a rigid, outsourced model and into a role where your technical expertise, judgment, and ideas can directly influence the function, this is an opportunity to make a meaningful impact.

• This role is responsible for performing functions to plan and direct complete and accurate payroll processing including reporting to internal and external systems while maintaining complete confidentiality and adhering to company policy, banking regulations, and multiple governmental agency laws.
• Lead the payroll department and all related payroll processes for the North America business unit.
• Responsible for ensuring payroll is processed timely and accurately and all payroll related information and processes are administered appropriately for the company and all internal and external stakeholders.
• Lead the effort to evaluate payroll relative to external benchmarks in processes and systems and propose a future state change for payroll to include possible outsourcing opportunities where necessary.
• Review and approve all exempt and non-exempt payroll processing. Identify errors and direct the plant processors in correct methods and procedures. Finalize and post payroll upon review and audit for accuracy.
• Directly responsible for tracking, reporting, calculating and processing payments of executive incentive programs and determining tax reporting requirements. This includes direct communication with Human Resources and Chief Accounting Officer and completing required direct reporting on ERP system.
• Responsible for Expatriate payroll administration and tax equalization and reporting working with outside vendors and the employees on assignment.
• Responsible for maintaining the payroll system with regards to tax changes, system changes, earning/deduction changes, mapping to the general ledger system and other regulatory or technical updates. Determines the need for updates and communicates impact to multiple departments and field users.
• Prepare the annual payroll budget by incorporating organizational changes, salary rate levels, and additions or reductions to staff. Communicate changes to appropriate internal staff.
• Calculate and determine appropriate processing of fringe benefits for year-end tax document creation (W-2). Requires knowledge of payroll tax codes and federal laws and regulations.
• Must be well versed in the regulatory requirements to manage the year-end payroll closing activities including determination of W-2 generation and distribution methodology and sourcing, close and reset the payroll system,…