Human Resource Operations - Administrative Assistant

Overview

Kimley-Horn is looking for a Human Resource Operations - Administrative Assistant to join our Warrenville, Illinois (IL) office on their HR team! This is not a remote position.

• Oversee labor law poster program, anti-harassment audits, and support annual retraining initiatives
• Assist with handbook revisions and maintenance of policies and guides
• Coordinate CPR training and manage AED and fire extinguisher maintenance program
• Support and ensure program compliance for various safety-related programs, such as annual safety inspections, evacuation plans, OSHA postings, etc.
• Manage team travel arrangements, expense reports, and calendars
• Support troubleshooting and day-to-day requests for the third-party background check provider
• Provide support across the HR Operations team, including overflow support for HR Helpdesk
• Create and update training materials and presentations for Compliance, Safety, and other HR Operations-related topics
• Support Request for Proposal responses as needed

• Excellent task management, problem-solving, and analytical skills
• Ability to proactively prioritize tasks and handle multiple assignments concurrently
• Work individually and within a team environment
• Excellent communication and interpersonal skills
• Strong attention to detail
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)

Salary: $60,000

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees.

We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage:
  Low-cost medical, dental, and vision insurance options.
• Time Off:
  Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness:
  Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development:
  Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits:
  New Parent Leave, family building benefits, and childcare resources.