Accounts Payable Associate; Temporary - Leave Coverage Job Warsaw area,Indiana USA,Accounting

Employee Type Temporary

Description

In Operation since 1952, Wildman is now a fourth-generation family business building more than a company—we are building a platform to glorify God, love and value people, and deliver industry-leading performance. With 8 locations across the Midwest, we provide industrial laundry services, first aid and safety solutions, and corporate apparel that help our customers stay clean, safe, and looking great. Our vision is to be the #1 culture-driven, independent operator in our industry across the Midwest, expanding with purpose and discipline.

We lead by serving, with a deep focus on customer intimacy and long-term relationships. Every team member is a steward of this mission—called to pursue excellence, lead with humility, and consistently deliver results that serve our customers, strengthen our communities, and help people flourish personally and professionally. Success at Wildman means living out our values daily and building a generational company designed to endure, scale, and wildly change lives.

The Accounts Payable Associate will own the day-to-day accounts payable cycle while an employee is on leave. This person ensures invoices are complete, accurately coded and approved; vendor payments are timely and controlled; and the AP ledger is clean, current, and ready for month-end close. The role is a key steward of company cash, vendor relationships, and internal controls.

Job Responsibilities

1.Monitor the ABBYY invoice portal and AP inbox daily; ensure invoices are captured, readable, and attached to the correct vendor record.

2.Validate vendor name, invoice number, date, amount, terms, sales/use tax treatment, purchase order or receiving support when applicable, and duplicate-invoice risk.

3.Code invoices accurately to the appropriate company, GL account, department/location, project, and any other required dimensions in Sage 100.

4.Enter invoices promptly and retain complete supporting documentation in ABBYY/Sage 100.

5.Identify and resolve exceptions, including duplicate invoices, price/quantity variances, missing purchase orders, unclear coding, missing receipts, and vendor master-data issues.

6.Route invoices through ABBYY to the appropriate budget owner/approver.

7.Review approval queues daily; follow up professionally on invoices that are not approved in time.

8.Escalate approval delays, unusual invoices, policy exceptions, and urgent payment requests promptly to Finance leadership.

9.Never bypass required approvals; retain documentation for all approved exceptions.

10.Prepare weekly check selections and payment support for review and approval, prioritizing invoices by due date, discount opportunities, vendor criticality, and approved cash plan.

11.Run monthly check batches and any approved interim/urgent payments in Sage 100 according to the established schedule.

12.Verify payee, remittance address, invoice selection, payment amount, and duplicate-payment controls before each run.

13.Process voids, reissues, stop payments, vendor credits, and payment inquiries accurately and promptly.

14.Communicate payment status and remittance information to vendors and internal stakeholders as needed.

15.Keep the AP aging current; investigate old payables, debit balances, unapplied credits, and unusual vendor balances.

16.Reconcile selected vendor statements and resolve differences, credits, and missing invoices.

17.Support month-end close by providing AP aging, accrued-expense support, unentered-invoice information, and other requested schedules by the finance close deadline.

18.Maintain orderly digital records and follow established segregation-of-duties, approval, vendor-maintenance, and payment-release controls.

19.Assist with 1099 preparation, audit requests, and…