Receptionist​/Workspace Assistant

WHAT MAKES US, US

Join some of the most innovative thinkers in Fin Tech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to Sim Corp! At its foundation, Sim Corp is guided by our values — caring, customer success-driven, collaborative, curious, and courageous.

Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered. If you like what we’re saying, keep reading!

We are seeking a motivated and engaged Receptionist / Workspace Experience Assistant to join our EMEA Workspace Experience team in Warsaw. In this role, you’ll be at the heart of our office operations—ensuring a welcoming and efficient environment for all employees. As a key member of our team, you’ll support the front‑of‑house operations, help coordinate internal events, and contribute to the smooth day‑to‑day running of our Sim Corp Warsaw office.

You’ll work closely with the Office Manager and Social Team to deliver engaging social activities and integration events that encourage a supportive sense of community.

• Front‑of‑House Excellence:
  Greet guests and employees with warmth and professionalism handling incoming calls with courtesy and efficiency.
• Office Supply Management:
  Monitor and replenish supplies (stationery, kitchen stock, health & safety items), ensuring everything is well‑stocked and organized.
• Mail & Correspondence:
  Handle outgoing and incoming mail, including special deliveries and international shipments, with accuracy and timeliness.
• Travel Coordination: help arrange travel using our internal system where needed, ensuring compliance with company policies and a smooth experience for travelers.
• Event & Meeting Support:
  Coordinate office lunches, meeting room setups, training sessions, and social events—ensuring every detail is covered.
• Facilities Oversight:
  Maintain a clean, safe, and welcoming office environment; liaise with building management for repairs, maintenance, and security.
• Access & Security:
  Manage access cards and security passes; collaborate with building staff and first aid officers as needed.
• Finance & Admin:
  Process supplier invoices, support ad‑hoc projects, and assist with policy development and reporting.
• Digital & Learning Support:
  Support with managing the Warsaw SharePoint site and helping coordinate language courses, including liaising with schools and handling contracts.
• Community Engagement:
  Support global events, charitable initiatives, and organize staff gatherings, off‑sites, and seasonal celebrations.
• Employee
  
  Experience:
  
  Coordinate recognition efforts (birthdays, farewells, team celebrations) and assist with onboarding, including health & safety inductions.
• Vendor & Visitor Liaison:
  Serve as a point of contact for employees and third‑party vendors; resolve issues promptly and professionally.
• Accommodation Support:
  Support in organizing UA Winter Stay accommodations, ensuring a smooth and comfortable experience for guests.
• Cross‑Functional Admin Support:
  Provide administrative assistance across departments and functions as needed.
• Project Participation:
  Contribute to workspace‑related projects, ensuring timely and effective delivery.
• Process Improvement:
  Document procedures, review suppliers, and suggest improvements to enhance efficiency and service quality.
• Budget Oversight:
  Make recommendations, monitor expenses, and ensure adherence to financial controls.
• Maintenance Tracking:
  Keep accurate records and follow up on unresolved issues to ensure timely resolution.
• Leadership Support:
  Step in for colleagues in Workspace Experience team, during absences, ensuring continuity of operations.
• Training Coordination:
  Organize staff training and support onboarding sessions, ensuring smooth integration for new joiners.
• Compliance & Safety:
  Uphold company policies and health & safety standards across the workspace.