Procurement Operations Specialist

PANDORA Global Business Services Organization (GBS) is part of the structures of the world's largest jewelry manufacturing and sales company, whose products help millions of people around the world express their feelings every day.

Our GBS team performs a wide range of financial processes beyond standard transaction processing. We strive to streamline all our financial processes and continually enhance the support and services we provide to customers and business partners. We work closely with PANDORA's local management, business controllers, customer service departments throughout Europe and the Middle East, and with our colleagues in the global office in Copenhagen.

Here in Warsaw, we are responsible for about 90% of all the company's financial and accounting transactions worldwide.

PANDORA's business has something unique about it - as does our people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of "We Care, We Dream, We Dare, We Deliver" and strive for continuous learning and knowledge sharing.

If you are looking for a role that would be development of your professional career in the Procurement processes in a multinational company with a unique organizational culture focused on people and continuous growth, please join our
Procurement Team as Associate Specialist, Procurement Operations and #Craftthe Incredible with us!

The role will include participation in the end-to-end Procurement Operations project aimed at ensuring spent compliance to achieve Procurement savings by increasing compliance to contracts and improve employee experience. This role will be interacting with multiple management and senior stakeholders within the organization and across functions. Participation and contribution to process improvement initiatives will be required in the areas related to Procurement Operations.

• Guide business users to the right ways of purchasing goods or services in line with specified cost, quality and delivery targets,
• Coordinate the purchase requisitions coming from the business,
• Support sourcing process for ad hoc buying and tail spend,
• Partner closely with the Strategic Procurement team to drive savings and deliver business value (e.g., supplier consolidation, deployment of category strategies, cost savings initiatives, etc..)
• Act as an interface between supplier, business stakeholders and Finance teams (AP) on purchasing processes and new projects and activities,
• Ensure proper buying channels are created and used by requesters (act to improve Purchase Order coverage / Adoption),
• Resolve queries related to invoice mismatches with Purchase Orders (or other Buying channel solutions),
• Provide trainings and awareness sessions to procurement system users,
• Prepare and refresh work instructions, process flows
• Support audit activities, when necessary (related to Procurement / PO process),
• Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements.

• Polish, Fluent English (fluent French and/or Spanish would be welcomed),
• Minimum 2 years of experience within Procurement or P2P in a Shared Services organization or a major company,
• Knowledge of Procurement systems (Ariba, Basware, Coupa, etc.),
• Good knowledge of Microsoft Office tools and particularly MS Excel,
• Assertive collection style with strong negotiation skills,
• Confident communicator with a strong and effective telephone manner,
• Excellent written and verbal communication skills,
• The ability to work under pressure and to deadlines,
• Positive attitude with a flexible approach,
• Strong interpersonal skills,
• Proactive,
• Strong team player,
• International mind-set,
• Ability to build and establish a good working relationship within the organization.

• Cooperation based on an employment contract with a basic salary and a real achievable annual bonus,
• Hybrid work model (our office is on Domaniewska street),
• Free parking for employees regardless of position (reservation required),
• Flexible working hours (7am/10am - 3pm/6pm),
• Support for…