Workday Specialist

At Sum Up, we re passionate about supporting small businesses. We believe everyone should have access to flexible, fair, and easy-to-use technology that helps bring their ideas to life. Every day, millions of people around the world dream of starting their own business, and we re here to help make that happen. Our long-term ambition is to "close the loop" by turning everyday transactions into lasting relationships between businesses and their customers.

As part of our People Tech team, our mission is to enable long-term scalability by fostering a data-informed culture through seamless systems and a people-centric employee experience.

In this role, reporting to the Head of People Tech, you ll work at the heart of our Workday ecosystem. You ll collaborate closely with People Operations, Payroll, and business stakeholders to ensure our Workday HCM setup remains scalable, reliable, and intuitive as we grow.

Rather than simply maintaining the system, you ll help shape how our employee lifecycle processes are designed, configured, and continuously improved, ensuring Workday supports both operational excellence and a seamless experience for Sum Uppers.

• Configure and enhance Workday s Core HCM module to ensure our processes are scalable, consistent, and easy to navigate

• Partner with stakeholders to translate business needs into thoughtful system design, improving workflows, automation, and data quality

• Strengthen document generation, validation logic, and reporting structures to reduce manual work and prevent downstream errors

• Provide responsive and empathetic guidance to Sum Uppers using Workday, helping them feel confident and supported

• Build and maintain reliable reports and dashboards, ensuring data accuracy and supporting informed decision-making

• Contribute to clear documentation, structured change management, and sustainable configuration standards

• Hands-on experience with Workday HCM Core (experience with additional modules such as Time Tracking or Compensation is a plus)

• A solid understanding of Workday fundamentals such as Staffing, Worker Data, Organizations, Business Processes, and Reporting

• Confidence working with structured datasets to validate configuration changes and ensure reliable outputs

• Strong Excel and Google Sheets skills, with close attention to data accuracy

• The ability to explain technical concepts clearly and translate business needs into scalable system solutions

• A mindset that looks for simplification, standardisation, and continuous improvement

• Advanced English communication skills

Opportunity to work, from our vibrant Warsaw office with inspiring art-filled lounges and a skyline terrace in the Hala Koszyki. This involves an office-first setup

Commitment to Diversity and Inclusion: be part of a workplace that values and promotes diversity, fostering an inclusive environment where everyone s perspectives are respected and embraced

Enrolment onto our Virtual Stock Option programme: you will own a stake in Sum Up s future success

A dedicated annual L&D budget of €2000 for your individual development, which can be used to attend conferences and/or advance your career through further education

Fitness support: work out on-site at our gym or explore the city using the Multisport Card, subsidised by Sum Up for access to sports facilities across Warsaw

Commitment to well-being: access health insurance coverage for you and your family, plus life insurance to further protect your peace of mind

PPK (Employee Capital Plan): grow your savings with joint contributions from Sum Up and the State

Generous time off: enjoy 26 days of paid leave plus public holidays and special leave days

Break4me: 1-month sabbatical after 3 years of service

Referral Bonus: earn additional rewards by referring talented individuals to join the Sum Up team

Be empowered to do more that matters.

At Sum Up, we re on a mission to empower small businesses across the globe by providing simple and affordable tools that allow them to thrive. Today, over 4 million businesses in 39 markets rely on Sum Up as their financial partner to manage payments, finance and customer relationships.

Our commitment to small businesses is reflected in our diverse team of over 4,000 Sum Uppers from over 90 nationalities, united by global collaboration and an innovative mindset. Our core values lay the foundation for who we are and what we stand for, shaping our work culture and…