Cluster Accounts Payable

Job Summary

We are looking for an accountant to join our hotel establishment. As a “Cluster Accounts Payable,” you will be responsible for assisting our accounting department in the daily management of financial operations for our two hotels.

• Review and verify invoices / expense reports
• Flag, clarify and resolve any unusual or questionable invoice / expense report items or prices
• Code and match invoice with Purchase Order and/or any other approved documents
• Dispatch invoices for review and approval by the HODs
• Follow up with HODs to ensure invoices are approved and timely handed over to AP
• Enter or upload invoices into the system following the local GAAP and the USALI standards
• Prepare, review, process payment run / manual payment and follow up on the approval status
• Investigate purchase order which remains “open” for more than one month
• Monitor the accounts payable aging to ensure payments are up to date
• Assist with the allocation of payments in Accounts Payable / Accounts Receivable
• Assist completing the month-end & year-end process
• Reconcile accounts payable transactions and assist in reconciling open account status items
• Produce monthly / weekly reports as needed
• Assist with G/L accounts reconciliation
• Assist when needed with the monthly audits of inventories
• Assist with providing supporting documentation for audits
• Assist with preparing tax returns and financial / tax audits
• Assist with corporate reporting requirements
• Assist with budget preparations
• Assist with maintaining office supplies and order as needed
• Maintain confidentiality of organizational information
• Any other job related duties as and when assigned by the Financial controller / Chief Accountant
• Ensure compliance to Warwick Hotels & Resorts Standard Operating Procedures

• Knowledge of general accounting procedures
• Knowledge of relevant accounting software (i.e. Sage)
• Proficiency with MS Office (Excel / Word / Outlook)
• Proficient in data entry and management
• Entry level job
• Fluency in French and English. Any additional language is a plus